Administrative Coordinator

Position Details

Position Information


Recruitment/Posting Title
Administrative Coordinator


Job Category
URA-AFT Administrative


Department
Faculty of Arts & Sciences Cam


Overview


Ranked #46 in U.S. News & World Report's list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.


Posting Summary


Rutgers University-Camden, School of Arts and Sciences, Dean's Office, seeks an Administrative Coordinator. The Administrative Coordinator plays a key role in supporting the daily operations and strategic initiatives of the School of Arts and Sciences. Reporting to the Director of Administrative Operations, this position provides high-level administrative, project coordination, and operational support to the Dean's Office while serving as a central point of contact for faculty, staff, students, and external stakeholders.

As part of a collaborative administrative team, the Administrative Coordinator helps facilitate the effective functioning of the school by coordinating projects, managing communications, supporting meetings and events, maintaining confidential records, and assisting with a variety of operational processes. The position regularly interacts with academic and administrative units across the School and University, requiring strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The Administrative Coordinator handles sensitive and confidential information with discretion and professionalism and serves as a liaison between the Dean's Office and internal and external constituents. The successful candidate will be customer-service oriented, proactive, and committed to supporting the school's mission, strategic priorities, and commitment to student success, academic excellence, and community engagement.

The School of Arts and Sciences is the largest academic unit on campus, encompassing multiple academic departments, interdisciplinary programs, research centers, and hundreds of faculty and staff. This position contributes to the effective administration of a complex academic environment that serves a diverse student population and supports teaching, research, and community engagement initiatives.

FLSA
Nonexempt


Grade
04


Salary Details
Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets.


Minimum Salary
59893.480


Mid Range Salary
73909.480


Maximum Salary
87925.480


Offer Information


The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits


Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time


Working Hours
37.5


Standard Hours
37.50


Daily Work Shift

Work Arrangement


Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the View email address on click.appcast.io Application System. Additional information may be found at


Union Description
URA-AFT Administrative


Payroll Designation
PeopleSoft


Seniority Unit

Terms of Appointment
Staff - 12 month


Position Pension Eligibility
ABP

Qualifications


Minimum Education and Experience


Requires a bachelor's degree in a related field or equivalent combination of education and/or experience, plus a minimum of two years relevant experience in higher education or related fields. Demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, and/or report writing.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Preferred Qualifications

• Excellent interpersonal skills, tact, and diplomacy and maintain a pleasant work environment.
• Communicate effectively with faculty, staff, students, and outsiders, and have effective client service skills.
• Work independently, take initiative, and to multi-task under pressure.
• Acute attention to detail.
• Data skills, working knowledge of spreadsheets and email required.
• Ability to establish and maintain operational systems and procedures and ensure adherence to the same.
• Ability to adapt and work effectively within a variety of situations and with a diverse group of individuals.
• Results-oriented, facts-driven, with high energy and drive, a positive attitude and excellent listening and communications skills.
• Experience in higher education administration.
• Experience with project planning and execution.
• Knowledge of Microsoft Office, especially with Word and Excel.
• Data analysis experience.

Equipment Utilized


Position will utilize a wide variety of programs to perform functions of the position. Individual must be able to learn and adapt to new programs/software.

Physical Demands and Work Environment


Position is largely computer-based and sedentary in nature. May require occasional night and/or weekend hours.

Special Conditions

Posting Details


Posting Number
26ST1475


Posting Open Date
07/11/2026


Special Instructions to Applicants

Regional Campus
Rutgers University-Camden


Home Location Campus
Rutgers University-Camden


City
Camden


State
NJ


Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: