Public Health Administrative Coordinator

Public Health Administrative Coordinator

Provides administrative, operational, and project support. Engages in a wide range of activities which may include travel coordination, scheduling meetings and conferences, data entry and analysis, reporting, event planning, budget tracking, and office operations.

Job Responsibilities

Faculty and Student Support:

• Onboarding to University systems and resources
• Data collection and management
• Managing room requests
• Managing software and support services requests
• Preparing teaching agreements

Program Administration:

• Day-to-day office operations
• Supply ordering and maintaining inventory
• Data collection and management
• Inputting data into internal/external reporting systems

Event Planning:

• Managing room reservations
• Inviting/coordinating guest speakers, including travel and reimbursement
• Managing catering orders
• Onsite support of events

Communications:

• Contributing to internal and external marketing (i.e., social media, newsletters, listservs)

Other duties as assigned.

Qualifications:

High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Experience working in higher education, strongly desired.

Job Location - City, State:

Philadelphia, Pennsylvania

Department / School:

Perelman School of Medicine

Pay Range:

$21.52 - $22.36 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement:

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements:

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits:

• Health, Life, and Flexible Spending Accounts
• Tuition
• Retirement
• Time Away from Work
• Long-Term Care Insurance
• Wellness and Work-life Resources
• Professional and Personal Development
• University Resources
• Discounts and Special Services
• Flexible Work Hours
• Penn Home Ownership Services
• Adoption Assistance