Administrative Coordinator

Administrative Coordinator

Location: Horsham PA Job Type: Full-time

Position Summary

Wouch, Maloney & Co., LLP, a growing accounting and advisory firm, is looking for a highly organized, detail-oriented, energetic Administrative Coordinator. This position supports our team by managing administrative, billing, and other operational tasks. This role is critical in removing non-billable work from partners and managers, allowing them to focus on client delivery.

The ideal candidate is highly professional, technically skilled, and takes a hands-on, solution-focused approach. You are someone who anticipates needs, identifies issues early, and follows through to resolution.

Key Responsibilities

Billing, Invoicing & Collections

Prepare, review, and finalize client invoices

Ensure invoices are accurate, timely, and consistent

Monitor accounts receivable and follow up on collections professionally and assertively

Provide updates to partners and managers on outstanding balances

Administrative & Firm Support

Prepare, format, proofread, and finalize documents using Microsoft Word

Create and maintain spreadsheets and tracking logs in Excel

Serve as a primary point of contact for clients (phone, email, and in-person)

Assist with client correspondence, engagement letters, and deliverables

Maintain organized electronic and physical filing systems

Manage reception duties, including phones, mail, and office supplies

Process & Workflow Management

Track tasks and ensure timely follow-through

Monitor administrative workflows and identify inconsistencies

Coordinate communication between staff, partners, and vendors

Required Skills & Qualifications

Strong proficiency in Microsoft Word and Excel

Exceptional attention to detail and organizational skills, diligent and accurate

Ability to manage multiple priorities and meet deadlines

Clear, professional written and verbal communication skills

Comfortable working in a fast-paced, deadline-driven professional environment

Client-focused mindset with high degree of professionalism

Preferred Experience

Experience in a public accounting or professional services environment

Background in billing and collections

Familiarity with CCH Axcess, ShareFile, SafeSend a plus

Associate or bachelor's degree preferred

Benefits

Competitive pay

Comprehensive benefits including health, dental vision, life insurance and short and long-term disability, 401(k) with company match, flexible benefits programs including FSA, HSA and HRA

Inclusive culture with team outings, service projects, sports events and more!

Resumes will be accepted through June 5, 2026.