Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to provide dependable operational and clerical support for a healthcare organization located in the Greater Philadelphia Region. This Long-term contract position plays an important role in keeping office activities organized while assisting with Human Resources-related administration and cross-functional communication. The ideal Administrative Coordinator candidate will bring strong attention to detail, sound judgment when handling sensitive information, and the ability to manage multiple priorities in a fast-paced environment.

What you get to do every single day:

• Oversee daily administrative activity by coordinating schedules, arranging meetings, managing correspondence, and ensuring incoming mail and deliveries are handled efficiently.

• Maintain organized and up-to-date electronic personnel files and administrative records with a high degree of accuracy and confidentiality.

• Assist with employee onboarding and separation processes, including preparation of documents, coordination of logistics, and follow-up on required administrative steps.

• Provide support for workforce administration by helping with employment verification requests, staff record updates, and identification badge coordination.

• Monitor administrative spending by tracking service agreements, purchase requests, invoices, and routine office-related expenses.

• Help maintain office readiness by ordering supplies, tracking equipment inventory, and communicating with external vendors as needed.

• Create and update reports, spreadsheets, and other business documents to support departmental planning and operational reporting.

• Contribute to HR programs by assisting with benefits-related administration, employee engagement efforts, and wellness activities.

• Respond to general office and phone inquiries and complete additional administrative assignments that support day-to-day business operations.