Associate Executive Director

Office Management And Accounting SupportEnhance office effectiveness by providing support relating to the day-to-day operations regarding human resources, personnel files, resident files, accounts payable, accounts receivable and any other documentation related to employment and maintaining compliance with state and federal regulations and the standards of HRA.Essential Functions:Office Management:Ensures incoming phone calls are managedAssists Executive Director and Management TeamPerforms Manager On Duty responsibilities when assignedMaintain vendor contract filesAccounts Payable:Inputs all required information related to AP into the Yardi systemPerforms accounts payable duties to include data entry of payables into the system and submission of monthly AP purchase journal. Records proper coding and proper approval on all invoices.Assigns all expenses to the proper department code numbersMaintains the petty cash process including ledger accounting for disbursementsAccounts Receivable:Inputs all required information related to AR and resident information into the Yardi systemPerform accounts receivable duties to include data entry of resident transactions and collection of amounts due.Generates resident billing with accuracy. Responds to resident and family inquiries.Makes bank deposits daily.Provides information and data entry of financial information for the Executive Director related to required reportsPrepares refund requests for residents when applicableEnsures all past due accounts are addressed according to the best practice standard and utilizing our collections partner as appropriateFinancial:May participate in monthly budget variance conferences and provide reportsAssists with community credit card reconciliation at the direction of the Executive DirectorGeneral accounting duties as necessaryAdministrative:Properly reports and tracks job related injuries and incidentsMaintains OSHA logsMaintains labor law, state and federal regulation postingsPrepares and maintains all associate filesPrepares and maintains all resident financial filesMaintains confidentiality of all resident and associate informationHuman Resources:Assists in the recruitment of new associatesPerforms on-boarding process of new hires to include paperwork and adding them into the HRISInputs and assigns required courses to new hires, existing associates and assists with on-line training systemAssists in the administration of Company benefit programsProvides support and guidance related to associate leaves of absenceActs as the liaison for the Community in regards of Company policies and proceduresAssists with counseling, documenting associate grievances, investigations, and tracking corrective actions ? Maintains personnel files Payroll:Processes payroll to including, but not limited to entering missed punches, holidays and requests for time off after proper approval has been received; submission of payroll report to Executive Director and Payroll Manager on assigned dayEnsure instances of associate overtime are reports to Executive Director and Department HeadsSend PAF's timely to Payroll and Human ResourcesNon-Essential Functions:Leads by example exhibiting the CORE Values through servant leadershipEncourages teamwork and promotes company philosophyAttends required community meetings and participates Life Enrichment activities when ableAttends monthly BOM teleconference calls and other required training opportunities as assignedCompletes all required courses in adherence with HRA UniversityIs prompt and able to perform the required duties of the position on a regular, predictable basisBecomes familiar and understands how to report a missing person using the Safe Return program or equivalentBecomes familiar and understands the steps for fire evacuationAll associates are responsible for maintaining a safe and secure environment for all community residentsRequirementsQualifications/Skills/Educational Requirements:Associate or Bachelor degree required3 – 5 years' experience in accounting or bookkeeping. Formal training in accounting or bookkeeping is preferred? 3 – 5 years' experience using Microsoft Office Applications? Experience in Human Resources preferred.Able to communicate effectively with all levels of management, associates, residents, family members, and outside contactsPossess leadership skills and be willing to work harmoniously with othersMust have patience, tact and cheerful dispositionAble to make independent decisionsAble to seek out new methods and willing to incorporate them into existing practices when applicableMust possess a passion to work with and around senior citizensBackground Screening Requirement:In all Florida Companies, this position requires a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse. For more information regarding the Clearinghouse, disqualifying offenses, and exemption procedures, please visit: