Legal E-Billing Coordinator

E-Billing Coordinator

Direct Counsel is seeking a detail-oriented and experienced E-Billing Coordinator to join a prominent national law firm in Portland, OR. This position offers the opportunity to play a vital role in ensuring accurate, efficient, and compliant billing operations within a dynamic legal environment.

If you're a billing professional who enjoys managing complex processes, ensuring compliance with client requirements, and working collaboratively across teams, this role is a perfect fit.

About the Role

As an E-Billing Coordinator, you will oversee the full legal e-billing cycle from reviewing pre-bills to final submission, troubleshooting billing discrepancies, and ensuring invoices meet client and firm compliance standards. You'll act as the liaison between the legal team, clients, and third-party e-billing vendors, playing a crucial part in maintaining accurate financial records and supporting overall cash flow efficiency.

Key Responsibilities

• Prepare, submit, and track electronic invoices for legal services to ensure accuracy and timely billing.
• Review billing data for compliance with client billing guidelines and firm policies.
• Resolve billing discrepancies, short payments, or client inquiries professionally and efficiently.
• Maintain and update billing records, reconcile adjustments, and ensure data integrity.
• Coordinate with attorneys, paralegals, and finance staff to meet billing deadlines and address client-specific billing requirements.
• Manage e-billing platform maintenance, including client-specific codes, rate structures, and data entry.
• Submit appeals or adjustments on short-paid invoices through client portals.
• Assist in preparing financial reports and monthly billing summaries for leadership review.
• Collaborate with the Finance team to support reconciliation and reporting efforts.

Qualifications & Skills

• 2+ years of experience in e-billing, accounts receivable, or similar financial roles.

• Associate or Bachelor's degree in Accounting, Finance, or related field preferred.

• Strong understanding of law firm billing practices, client billing guidelines, and time entry procedures.

• Familiarity with LEDES formats and UTBMS coding standards.

• Experience handling multiple e-billing platforms and insurance carrier billing portals.

• Knowledge of compliance regulations and SIR tracking preferred.

• Strong Excel skills and proficiency in accounting or billing software.

• Excellent communication, analytical, and problem-solving skills.

• Meticulous attention to detail with the ability to manage multiple priorities.

Core Competencies

• Negotiation & Resolution: Professional and tactful handling of client billing inquiries and payment disputes.

• Communication: Clear and concise in both written and verbal correspondence.

• Accuracy: Commitment to precision in billing, coding, and reporting.

• Proactive Problem-Solving: Ability to identify challenges and drive process improvements in billing operations.

Compensation & Benefits

• Salary Range: $90,000 $105,000 annually (commensurate with experience).

• Hybrid Work Schedule: Up to two remote workdays per week.

• Comprehensive Benefits: 401(k), profit sharing, full health, dental, and vision coverage, plus paid time off.

• Professional Environment: Collaborative, high-performing team within a respected national law firm.