Medical Office Administrator
Creative Speech Solutions
Temporary Clinic Administrator
Creative Speech Solutions, LLC (located in Summit, NJ) is hiring a full-time temporary employee from November 2026 - April 2027. The position is 5 days, Monday - Friday in our Summit office with one later night until 6:45pm.
If working with people who are dedicated, compassionate, and concerned about their patients is essential to you, then you'll appreciate being a part of our team. We've built a strong reputation for the outstanding level of care that we provide!
Creative Speech Solutions, LLC, a multi-disciplinary pediatric therapy center with a dynamic team of speech-language pathologists, occupational therapists, and administrative support staff. CSS provides the following services: speech, language, occupational, feeding, and literacy therapies along with social skills groups. CSS therapists also run Camp PAL, a six-week summer camp for children with learning differences.
We strongly believe that working together, as a team, is imperative to maximize the progress made by each child we treat. The CSS philosophy is to provide a warm, nurturing environment to help children to reach their maximum potential, one step at a time.
Position Summary
The BOE / Clinic Administrator oversees administrative operations supporting both clinic and school-based services. This role manages Board of Education contracts and coordination, therapist credentialing and compliance, staff onboarding and records, billing and productivity tracking, patient and evaluation coordination, and day-to-day technology and administrative systems. The position serves as a central point of coordination between therapists, leadership, school districts, and external agencies while ensuring accurate documentation, timely compliance, and efficient administrative processes.
Key Responsibilities
- Manage relationships, contracts, communication, and administrative requirements with Boards of Education and school districts.
- Coordinate therapist credentialing, licensing, compliance, background checks, and renewals.
- Manage employee/contractor onboarding, offboarding, personnel records, and system access.
- Administer Google Workspace, Therabill, JotForm, and related systems.
- Assist with BambooHR onboarding, offboarding, employee records, and staff documentation.
- Support system access, credential tracking, compliance records, and routine administrative updates.
- Oversee school billing, therapist logs, documentation, invoicing, and follow-up.
- Track and analyze productivity, billable hours, service activity, and key operational metrics.
- Maintain website content, forms, brochures, and other organizational materials.
- Support leadership with accurate records, reporting, and administrative follow-up.
Qualifications
- Bachelor's degree in Healthcare Administration, Business Administration, Communications or a related field.
- 2+ years of administration experience in healthcare, clinic, school-based settings, or a related administrative environment.
- Experience managing multiple administrative functions and competing priorities in a fast-paced environment.
- Strong organizational skills, exceptional attention to detail and follow up skills.
- Ability to independently manage deadlines, renewals, credentialing requirements, and compliance documentation.
- Strong written and verbal communication skills.
- Ability to manage confidential information and communicate professionally with staff, families, schools, vendors, and regulatory agencies.
- Proficiency with Google Workspace, including Gmail, Google Drive, Google Docs, Sheets, and user/access management.
- Experience with electronic healthcare, billing, or practice-management systems such as Therabill or similar platforms.
- Experience with online forms and data-collection platforms such as JotForm or similar systems.
- Ability to learn and manage new software systems and administrative platforms quickly.
- Experience with HR platforms such as BambooHR is preferred.
- Strong computer skills and ability to troubleshoot routine administrative and access-related technology issues.
* ONLY QUALIFIED CANDIDATES WILL BE CONTACTED*
Vacancy posted 15 hours ago
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