Administrative Assistant

Administrative Assistant

Position: Administrative Assistant Program: Special Education Position Length: Full time, 12 month position. Monday - Friday, 8:00 AM - 4:00 PM. Salary Range: $60,000 - $75,000 based on experience. Anticipated Start Date: Immediately upon hire Closing Date of Applications: Open until filled Benefits offered: Health insurance - medical and dental, 403(b), PTO, Employer paid life insurance, short and long term disability benefits

Qualifications: Three years experience in a similar position; Associate's degree or higher; word processing skills, preferably Microsoft Word; knowledge of various computer application programs (Excel, databases, etc.) preferred; possess strong organizational and communication skills.

Reports to: Administrator of assigned Department or his/her designee.

General Purpose: The Administrative Assistant provides primary administrative support required by the program and performs all clerical, secretarial and organizational tasks. The Administrative Assistant is an active member of the program team, not only in the management of clerical aspects, but also by positive contributions to program planning and implementation and other appropriately assigned tasks.

Essential Job Responsibilities

1. Maintain a standard of clerical excellence that frees non-clerical staff of any concern in this area.

2. Respond, independently, to routine correspondence and verbal inquiries regarding the program; maintain confidentiality.

3. Assist in the assignment of clerical, secretarial and organizational tasks required by the program.

4. Arrange meeting locations; fulfill conference needs.

5. Assist in the planning and implementation of procedural systems within the program.

6. Communicate with the public and establish good rapport with staff and outside agencies.

7. Assist with preparation of reports; grant applications, and all financial forms as required.

8. Provide administrative support to professionals/administrators/vendors.

9. Respond positively to secretarial program needs of diverse professional team within Division.

10. Perform such other additional duties in response to program needs as appropriately assigned by the Administrator of assigned Department.

These statements are intended to describe the general nature and level of work being performed. Specific duties and responsibilities may vary, depending on the assignment. C.E.S. reserves the right to add/change duties at any time.