Site Administrator

ND Fairmont Job Posting

ND Fairmont, a cutting-edge division of ND Paper, is dedicated to providing top-tier sheet converting solutions. We specialize in transforming high-quality paper rolls into precise, customized sheet sizes to meet the unique needs of our clients. Leveraging state-of-the-art technology and a strong commitment to sustainability, we focus on delivering superior products and services that boost efficiency and minimize waste. Backed by ND Paper's legacy of excellence, we are proud to offer innovative solutions that contribute to the continued success of our customers.

Site Administrator

We are looking for an energetic, self-motivated, and highly organized Site Administrator to join our fast-paced startup. In this multifaceted role, you will be responsible for managing daily administrative functions, facilitating communication, and ensuring that all operational aspects of the site run smoothly. This is an exciting opportunity to make a significant impact in a growing business, with a hands-on approach to support key business functions and streamline site operations.

Key Responsibilities:

• Act as the primary point of contact for all administrative tasks on-site, including supporting the executive and management teams.
• Oversee inventory tracking, ensuring that office materials, equipment, product inventory, finished goods, and shipping logistics are adequately managed, accounted for, and properly organized.
• Manage basic accounting tasks, including processing invoices, tracking expenses, and assisting with budget preparation.
• Provide basic IT support, including troubleshooting software and hardware issues, setting up new equipment, and assisting employees with technical needs.
• Handle incoming communications such as phone calls, emails, and office visitors, ensuring they are directed appropriately.
• Manage and maintain employee records, including timekeeping, onboarding, and tracking performance.
• Assist in the preparation of reports, presentations, and other documents as requested by management.
• Ensure compliance with company policies and legal regulations by maintaining accurate records.
• Implement and oversee internal communication protocols to ensure efficient workflow and information sharing among staff.
• Support HR and finance teams with administrative tasks related to payroll, benefits, and other employee needs.
• Assist in organizing events, meetings, and company-wide initiatives as required.
• Collaborate with various departments, ensuring smooth operations and supporting team needs.
• Monitor and maintain cleanliness and organization in the office space, ensuring it meets the standards of the startup culture.
• Take on special projects as needed, with the opportunity to evolve into a broader operational role.

Attributes for Success:

• Hard work – tackle each task with determination, passion and creativity; the willingness to put in whatever effort is required to successfully complete the job at hand
• Pursuit of Excellence – strive to consistently exceed expectations in our day-to-day work and outperform our competitors in the marketplace, regarding work and company achievements as a collaborative goal with the desire to go above and beyond
• Integrity - treat the company and teammates with upmost respect, operating on strong moral codes to drive company values and culture
• Sense of Urgency – drive forward each day with speed, agility, and flexibility to capture unrealized opportunities and avoid potential risks for the business
• Entrepreneurial Spirit – act like an owner, challenging the status quo, asking the right questions, and actively seeking ways to innovate and improve
• Adaptability – be fluid with ND Paper's continuous evolution while driving change in a fast-paced environment, equipped with the ability to acclimate quickly.
• Servant Leadership – set an example by implementing meaningful leadership with heart, empathy, foresight and stewardship.

Qualifications:

• High School diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1-3 years of administrative experience, preferably in a fast-paced, startup, or entrepreneurial environment.
• Excellent organizational and multitasking skills with the ability to prioritize effectively in a dynamic environment.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with common office software (Google Suite, project management tools, etc.).
• Experience with basic office equipment (printers, copiers, etc.) and a general comfort with technology.
• Ability to work independently and be a self-starter, with a proactive and problem-solving mindset.
• A strong sense of confidentiality and professionalism when handling sensitive company information.
• Comfortable working in a flexible, evolving work environment, with the ability to adapt quickly.
• Passion for startups and a willingness to contribute to the growth and success of the company.

Physical Requirements:

• Ability to sit, stand, or walk for extended periods.
• Occasional lifting of office supplies and materials up to 25 lbs.
• Willingness to work in an open, collaborative, and sometimes fast-paced office setting.

No unsolicited resumes - ND Paper does not accept unsolicited resumes from search firms or employment agencies. Any unsolicited resume you submit to us will immediately become the property of ND Paper. If you would like to become a recruiter for ND Paper, please contact us and we will agree in writing to terms and the specific job roles for which you are authorized to recruit.