Executive Administrative Assistant (Remote)

About the job Executive Administrative Assistant (Remote)

This position requires a self-motivated professional who is skilled in a full range of administrative support functions. This position supports the Human Resources Department and is responsible for the Departments day-to-day administrative needs including answering phones, ordering supplies, managing calendars, and coordinating meetings. This individual will report to the Human Resources Manager.

Duties and Responsibilities include, but are not limited to: Calendar management for the Human Resources Manager

Responsible for office cleanliness, office supply inventory, and organization

Miscellaneous filing, record keeping, and data entry as needed

Assembling orientation and benefits packets, setting up personnel files

Assembling data lists and/or reports

Managing employee event coordination

Assisting with recruiting (e.g. tracking applicants, scheduling interviews)

Writing, proofreading, and formatting email correspondence

Manage food orders and distribution during department events

Maintain an in-person presence in order to support ad-hoc requests from team members and employees Required Qualifications: Dependable, able to follow instructions, responsive to management direction, and a strong desire and willingness to improve and learn through feedback

Ability to maintain the highest level of confidentiality in both internal and external relationships

Excellent customer service skills including the ability to interact with a variety of different personalities and communication styles

Excellent verbal and written communication skills including a follow-up/status update mindset and excellent active listening skills

Proficiency in Microsoft Office programs (MS Word, MS Excel, MS PowerPoint and MS Outlook)

Ability to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information Essential Job Functions: Requires mobility and the ability to bend and reach

May infrequently require lifting, carrying, pushing, and/or pulling materials weighing up to 30 pounds.

Manual dexterity and coordination are required; repetitive hand motion (e.g., to operate computer keyboard)

Vision at close distances and the ability to adjust focus for prolonged periods (i.e., computer screen)

Ability to remain sedentary or stationary for prolonged periods of time

Ability to write for extended periods of time

Ability to work in an office setting for prolonged periods of time

May be asked to carry up to 20 lbs. up and down a flight of stairs on a regular basis such as files, books, office equipment, etc.

Occasional reaching overhead and lifting up to 15 pounds

Ability to converse and communicate information with others

Occasional exposure to chemical vapors and/or fumes in low non-hazardous concentration

Potential to climb up and down steps on a daily basis #J-18808-Ljbffr