HOA Administrative Assistant

Job Description

Job Description

Administrative/Job Description

Responsibilities
The administrative Secretary supports the Community Association Manager by coordinating written communications and documents for the Board and Members. This requires the successful candidate to exhibit exceptional communication skills both verbally and in writing. Assisting the receptionist with answering the phone is required, as well as assisting the Community Manager with answering owner inquiries.

Duties include but are not limited to.
Prepare and distribute all written correspondence, i.e. letters, agenda, minutes, meeting notices, reports, newsletters, compliance letters in a timely manner and required deadline. Manage multiple calendars, meeting deadlines, coordinate monthly board/annual meetings, and prepare meeting documents using check sheets provided. Create and assemble Board packets, committee packets, and other documents. Handle administrative detail on all projects. Update community web portal. · Maintain, manage, and file documents and association records. Attending Board of Directors and Annual Meetings

Qualifications and Skills
· Professionalism
· Exceptional customer service skills
· Effective communication skills, both verbal and written
· Capable of working as a member of a team
· Excellent time management and organizational skills
· Ability to work effectively in a demanding environment
· Must be proficient in Microsoft office applications (Word, Excel, Outlook)
· Must be meticulous and focused on accuracy
· Ability to multitask

Education and Experience
· High school diploma or equivalent
· Customer Service experience
· Administrative assistant or secretarial experience
· At least 1 year HOA, or legal assistant a plus experience

Job Type: Full-time
Starts at $17.00 per hour and up based on HOA experience
Paid time off.

Schedule
8-hour shift Monday – Friday
Occasional after-hours meetings
Occasional Saturday & evening meetings

Education
High School Diploma
Associate's degree

Serving the North Strand area for over 25 years in Community Association Management.

Company Description

Serving the North Strand area for over 25 years in Community Association Management.