Conference Associate/Coordinator/Manager

• Assist with the planning, coordination, logistics, and execution of multiple conferences.
• Track and manage various program processes and best practices; conference and project deadlines; program reports.
• Coordinate participant & staff logistics, including air/ground transportation, lodging, food/beverage, and special requests.
• Manage vendors, including working with a team to determine needs; quoting services; maintaining budget; preparing event orders; overseeing location setup.
• Provide clear and professional oral and written communication with domestic and international participants, speakers, VIPs, and internal stakeholders.
• Track various program deadlines and assist with the planning, coordination, logistics, and on-site execution of multiple programs.
• Handle and respond to conference inquiries in a timely manner.
• Review conference contracts.
• Manage conference registration.
• Provide accurate and attentive data management including gathering, organizing, summarizing, and dissemination through filing systems, databases, and reporting.
• Schedule, monitor, and follow up on project deadlines and program outcomes.
• Ability to be proficient with databases such as Swoogo, Salesforce, and Concur.
• Demonstrate sound judgment whether working independently or in group settings.
• Assist with general departmental and institute-wide duties.

• Demonstrate an understanding and appreciation for Acton’s mission.
• Uphold values consistent with the Acton Institute.
• Bachelor’s Degree with 2+ years of proven professional experience planning and coordinating conferences.
• Excellent communication (written and oral) skills, attention to detail and ability to multi-task.
• Forward thinker while able to focus on short-term assignments and tasks.
• Demonstrated customer service to support internal stakeholders.
• Maturity, humility, strong work ethic, with a “roll-up-my-sleeves” and “can-do” attitude.
• Proper business and professional etiquette, with a warm hospitality and hosting demeanor.
• Ability to handle confidential information discretely.
• Exercise sound judgment whether working independently or in group settings.
• Participate in and contribute towards a cohesive and collaborative environment.
• Proficient in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Publisher.
• Ability to be proficient with databases such as Swoogo, Salesforce, HubSpot, and Concur. Familiarity or proficiency with these systems is a plus.
• Ability to plan and execute conferences from concept to completion.
• Ability to provide onsite support at conferences.
• Forward thinker while able to focus on short-term assignments and tasks.
• Demonstrated customer service to support internal stakeholders.

Please include your cover letter with your resume as one pdf file uploaded to the resume upload section.