Accounting Assistant

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POSITION: Accounting Assistant


DEPARTMENT: Finance

REPORTS TO: Director of Finance


FLSA STATUS: Non-Exempt / Hourly

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

THE ROLE

The Accounting Assistant supports the Finance Manager in performing a variety of accounting and administrative tasks, with a primary focus on accounts payable, nonprofit organization (NPO) reporting, payroll, and financial data entry for multiple entertainment venues in Grand Rapids, MI. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

• Manage the full accounts payable cycle, including:
  • Recording, processing, and tracking purchase orders.
  • Receiving and verifying invoices for appropriate approvals.
  • Coding and entering invoices accurately.
  • Performing weekly vendor payments.
  • Collecting month-end vendor statements and collaborating with department managers to ensure timely invoice processing.
  • Processing and entering employee expense reports.
  • Assisting in the transition of vendors to ACH payment methods.
• Onboarding new vendors and customers into the accounting software.
• Maintain records of monthly event folders and input related NPO data into tracking spreadsheets.
• Prepare and enter individual NPO commission reports into D365 for approval by the 3rd business day of each month.
• Extracting sales, discounts, and event reports from Clover.
• Enter gratuities into ABI as needed, primarily for the concessions department.
• Payroll processing, including reconciling hours, tips and retro pay.
• Perform other duties as assigned by management.

SUPERVISORY RESPONSIBILITIES

There is no supervisor responsibilities associated with this role.

QUALIFICATIONS


To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

You must also be available for month end close the first week of each month.

Education and/or Experience
• Minimum of 2 years of experience in an accounts payable or related accounting role preferred
• An equivalent combination of education and relevant experience will be considered.

Skills and Abilities
• Strong knowledge of accounts payable procedures and general accounting principles
• High attention to detail and organizational skills
• Ability to work collaboratively across departments and with external vendors
• Strong communication and interpersonal skills
• Commitment to delivering excellent customer service
• Proficiency in Microsoft Office Suite, particularly Excel and Word
• Experience with accounting software; familiarity with systems such as D365, Clover, and ABI is a plus.

WORKING CONDITIONS

Location: On Site - Grand Rapids Complex (Acrisure Amphitheater, Van Andel Arena, and Amway Stadium)

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.