Residency and Fellowship Program Administrator - 138757

This position will work a hybrid schedule which includes a combination of working both onsite at La Jolla and remote.

DESCRIPTION

The Viterbi Family Department of Ophthalmology and Shiley Eye Institute comprises over 50 faculty physicians and scientists, 12 resident physicians, 13 post‑doctoral physicians and scientists, and over 200 staff with six divisions – Glaucoma, Retina, Cornea & Refractive Surgery, Pediatrics, Oculoplastic, and Neuro‑ophthalmology. In addition, clinical services are provided at the Shiley Eye Center, Ratner Eye Center, UCSD Health Sciences (UCSDHS), Hillcrest ambulatory center, and the Veterans Administration (VA) Hospital. The Department of Ophthalmology has the largest single outpatient clinic at the University of California, San Diego, with over 110,000 visits annually. Additionally, over 5,400 surgical cases are performed. Independently administrate the Department of Ophthalmology Residency and Fellowship Programs using resources and systems in consultation with the Program Director(s) to assure an effective and compliant educational experience for residents and Fellows. Act as liaison with other School of Medicine and Medical Center Departments, UCSD Graduate Medical Education, Medical Board of CA, UCSD International Center, and national accreditation organizations (ACGME/RRC/AUPO), Association of University Professors of Ophthalmology (AUPO). Manage 30+ residents/fellows in various stages of the program (incoming residents, continuing residents, chief residents, international research clinical fellows, division fellows, and PGY1 joint program residents). Under the general supervision of the Program Director(s), the Residency and Fellowship Administrator facilitates the annual recruitment process for more than 700 applicants and coordinates over 55 interviews annually using the San Francisco Match (SFMatch). Responsibilities include receiving, screening, evaluating, coordinating day events, meals and activities, and scheduling interviews with the Selection Committee within a three- to four-month recruitment period. Participate in the curriculum and planning of resident education. Manage the didactic Noon Conference Lectures and the Core Lecture Series. Manage all components of MedHub, a hospital‑wide Residency Management System that includes complex schedules, evaluations, work hours, etc. Design and generate monthly and ad‑hoc reports for statistical and administrative use. Manage the annual recruitment process using the San Francisco Match (SFMatch). Coordinate and plan all meetings, events, and conferences. Independently manage the program budget to include reconciliation, travel, purchase orders, recharges, and reimbursements. Manage the annual Resident Education Stipend and report to the Associate Dean of Graduate Medical Education. Serve as liaison between the Office of Graduate Medical Education, UCSD residents, faculty, affiliated institutions, community physicians, and other agencies. Act on behalf of the Director as needed. Apply knowledge about curriculum, requirements, and educational activities to coordinate professional health education programs. Coordinate and maintain program operations, which may include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.

MINIMUM QUALIFICATIONS

Seven years of related experience, education/training, OR a Bachelor's degree in a related area plus three years of related experience/training. Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of the health professions education industry. Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program. Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking. Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem‑solving skills to assist learners and resolve issues. Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines. Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience. Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems. Full knowledge of all American Council on Graduate Medical Education & Accreditation Council requirements, postgraduate residency training and continuing medical education. Knowledge of residency training program administration and requirements (Medical Staff Administration, Office of Student Affairs, VA Medical Center) including residency review committee requirements. Demonstrated skill in setting up and maintaining filing systems for rapid/easy material retrieval by self and others.

PREFERRED QUALIFICATIONS

Thorough knowledge of phone system including conferencing, transfer functions, and making multi‑international calls. Demonstrated knowledge and proficiency with MedHub software and Central Application Service (CAS). Knowledge of ophthalmological and other medical terminology. Experience with program and curriculum development and the expansion of existing programs. Knowledge of UC campus‑wide and medical center departments and their activities. Knowledge of UCSD policies and procedures, preferably purchasing, travel, personnel, and accounting procedures.

SPECIAL CONDITIONS

Employment is subject to a criminal background check. Pay Transparency Act Annual Full Pay Range: Unclassified – No data available (will be prorated if the appointment percentage is less than 100%). Hourly Equivalent: Unclassified – No data available. Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). #J-18808-Ljbffr University of California - San Diego Medical Centers