Administrative assistant

Join Our Team as an Administrative Assistant / Office Assistant We are actively seeking a reliable, detail-oriented Administrative & Office Assistant to join our clients team in Columbia, MD. In this dual-focused role, you will serve as the welcoming face of our office, support local workplace logistics, and provide critical administrative assistance across multiple departments. If you thrive in a collaborative environment and take pride in maintaining an organized, efficient workspace, we would love to connect with you. The ideal profile for this position will be a candidate that offers 1 year of experience in a professional office setting or corporate environment. Please note that this role is 100% onsite.


salary: $19 - $23 per hour
shift: First
work hours: 8 AM - 4 PM
education: High School

Responsibilities

Office Services & Facilities Support

• Reception & Visitor Management: Greet guests, candidates, and clients with warmth and professionalism; manage incoming phone calls and direct inquiries appropriately.
• Mail & Logistics: Handle incoming and outgoing mail, packages, and deliveries (USPS, FedEx, UPS); coordinate messenger or courier services as needed.
• Facilities Maintenance: Ensure communal areas-including the reception desk, conference rooms, and breakrooms-are clean, stocked, and presentable throughout the day.
• Vendor Coordination: Assist with managing local facility vendors (building maintenance, janitorial staff, office catering, and equipment repair).

Administrative & Operational Assistance

• Supply & Inventory Management: Monitor office and kitchen supply levels, track inventory, and place routine orders within budget guidelines.
• Scheduling & Meeting Prep: Coordinate internal and external meetings, reserve conference rooms, and arrange catering or AV equipment as needed.
• Document & Data Support: Assist teams with document formatting, filing (physical and electronic), scanning, data entry, and basic report preparation.
• Travel & Expense Support: Aid in arranging local or regional travel logistics and processing monthly expense reports or office invoices.
• Onboarding Logistics: Work with HR and IT to prepare workstations, badges, and welcome materials for new hires starting in the Columbia office.

Skills

• Written Communication
• Transcribing Notes
• Maintaining Calendars
• Scheduling Appointments
• Problem Solving
• Oral Communication
• Handling Confidential Information
• Answering Phones
• Administrative Duties (1 year of experience is required)
• Microsoft Office (2 years of experience is required)
• Google for Business Suite
• Organizational Skills
• Phones
• Scheduling

Qualifications

• Years of experience: 1 year
• Experience level: Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.