Entry Level Administrative Assistant - Remote

About the job Entry Level Administrative Assistant - Remote Arkestro is seeking a Administrative Assistant for our Global Data and Analytics team. The ideal candidate is highly organized, a systems thinker, a problem solver and someone who feels comfortable communicating with all kinds of people via a variety of methods. The Global Data and Analytics Team is a growing department of Data Scientists, Engineers, Analysts, critical thinkers. We are embarking on a multiyear journey to build an advanced analytics and data driven discipline to all aspects of our business. To support this effort, cross-functional teams have been tasked with rapidly building, testing, and scaling high-priority use cases and the supporting data infrastructure. How you'll CREATE: This position is responsible for providing administrative support to the Chief Data Officer and their team, located in several countries and across the USA. Provide day-to-day administrative support to the team, including scheduling individual meetings, prioritizing requests, and reserving time for solo work. Support the Data and Analytics team by scheduling group meetings, submitting invoices for payment, identifying improvements to team processes, and assisting with creation of department presentations and other communications. Tracks department deadlines, deliverables, and budgets, following up on elements as needed. Assists with light data and analytics duties, including coordination of data presentations, consolidating, and supporting the entire team on communications including internal and external business partners. Review incoming document deliveries and distribute accordingly. Coordinate meetings and conference calls for the internal Data and Analytics team as well as external teams, including global teams in the UK (United Kingdom), India and other locations. Make travel arrangements and complete travel and expense reports. Assist with getting all necessary paperwork for processing payments. Keep detailed and organized information tracking chart. Other duties as assigned. Bring your VIBE: 2+ years of team coordinator and executive assistant experience Self-Starter who works to understand business objectives and goals to provide anticipated support to the team without direct guidance Degree in business administration, data and analytics, or related degree Proficient in MS Office suite Must thrive in a fast-paced environment and able to work under limited supervision Excellent written, verbal, and outgoing/upbeat interpersonal skills Highly dependable, proactive and can be relied upon to complete tasks Willingness to aggressively chase down information Ability to work quickly and accurately under pressure Ability to multi-task and prioritize Ability to perform research, summarize info and report back findings Experience within entertainment or data and analytics fields (preferred) Perks Playlist: Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan with company matching Flexible Paid Time Off plus Paid Holidays, 2 week Winter Break & Wellness Fridays (year-round) Medical, Dental and Vision Insurance Student Loan Repayment Assistance & Tuition Reimbursement (after 12 months of service) Robust Employee Assistance Program (for you and your loved ones Annual Well-Being Allowance which includes Fitness, Travel, Home Enhancements, Nutrition, and Spa Treatment Reimbursements Only Data Entry Clerk