HR Operations Assistant/Receptionist

HR Operations Assistant/Receptionist

On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.

Position Type: Contract

Job Location: San Diego, CA

Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance

Compensation: $21.00/hour

Are you someone who enjoys creating a welcoming environment and keeping things running smoothly? We're looking for a professional and friendly Receptionist / HR Operations Assistant to serve as the first point of contact at our Summers Ridge location.

In this role, you'll play a key part in delivering an exceptional front-desk experience while supporting Human Resources and other departments. From greeting visitors to assisting with administrative and HR-related processes, you'll help ensure a safe, organized, and positive workplace for everyone.

What You'll Do

Create a Great First Impression

• Welcome and assist visitors, applicants, vendors, and employees
• Answer and direct calls through the main switchboard
• Maintain a professional front desk while supporting facility safety and security

Keep Communication & Operations Flowing

• Manage incoming and outgoing mail and daily deliveries
• Prepare shipping labels and coordinate packages (including FedEx shipments)
• Route important documents to the appropriate teams

Support HR & Cross-Functional Teams

• Provide administrative support to Human Resources and other departments
• Assist with onboarding, recruiting activities, and employee events
• Help coordinate and distribute internal communications and site-wide flyers

Contribute to Workplace Safety & Events

• Assist with safety processes such as evacuation rosters
• Support meeting logistics and catering for internal and external events

Assist with Financial Processing

• Help process incoming checks and maintain accurate tracking logs
• Support Accounts Payable and Accounts Receivable functions
• Ensure documents are properly recorded, scanned, and distributed

Drive Internal Communications

• Create and share weekly updates, announcements, and event communications
• Help keep employees informed about on-site activities and services

Support Badge & Security Processes

• Issue and track temporary badges for employees and visitors
• Verify employee information in Workday
• Coordinate contractor access and support badge creation as needed

Provide Conference Room & Guest Support

• Help guests and employees navigate the facility
• Support meetings, presentations, and special events

What We're Looking For

Basic Qualifications

• High school diploma or equivalent
• Experience in a receptionist, administrative, or customer service role preferred
• Proficiency in Microsoft Office (Outlook, Excel, Word)

Skills & Strengths

• Strong communication and interpersonal skills
• Highly organized with the ability to multitask
• Detail-oriented and dependable
• Comfortable handling confidential information
• A positive, customer-focused mindset with a professional presence

Work Environment

• Office setting with extended periods of sitting, typing, and phone use
• Frequent interaction with employees, visitors, and vendors throughout the day

Physical Requirements

• Light physical activity, including occasional lifting of files or office materials

Who You'll Work With

Internal Teams:

• Global TSC Team
• Sales Representatives
• Technical Support Specialists
• Service Engineers and Field Service Teams
• Quality Operations
• Spare Parts Team

External Partners:

• Couriers and delivery services