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HR Operations Assistant/Receptionist

On-Board Services

HR Operations Assistant/Receptionist

On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.

Position Type: Contract

Job Location: San Diego, CA

Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance

Compensation: $21.00/hour

Are you someone who enjoys creating a welcoming environment and keeping things running smoothly? We're looking for a professional and friendly Receptionist / HR Operations Assistant to serve as the first point of contact at our Summers Ridge location.

In this role, you'll play a key part in delivering an exceptional front-desk experience while supporting Human Resources and other departments. From greeting visitors to assisting with administrative and HR-related processes, you'll help ensure a safe, organized, and positive workplace for everyone.

What You'll Do
Create a Great First Impression
  • Welcome and assist visitors, applicants, vendors, and employees
  • Answer and direct calls through the main switchboard
  • Maintain a professional front desk while supporting facility safety and security
Keep Communication & Operations Flowing
  • Manage incoming and outgoing mail and daily deliveries
  • Prepare shipping labels and coordinate packages (including FedEx shipments)
  • Route important documents to the appropriate teams
Support HR & Cross-Functional Teams
  • Provide administrative support to Human Resources and other departments
  • Assist with onboarding, recruiting activities, and employee events
  • Help coordinate and distribute internal communications and site-wide flyers
Contribute to Workplace Safety & Events
  • Assist with safety processes such as evacuation rosters
  • Support meeting logistics and catering for internal and external events
Assist with Financial Processing
  • Help process incoming checks and maintain accurate tracking logs
  • Support Accounts Payable and Accounts Receivable functions
  • Ensure documents are properly recorded, scanned, and distributed
Drive Internal Communications
  • Create and share weekly updates, announcements, and event communications
  • Help keep employees informed about on-site activities and services
Support Badge & Security Processes
  • Issue and track temporary badges for employees and visitors
  • Verify employee information in Workday
  • Coordinate contractor access and support badge creation as needed
Provide Conference Room & Guest Support
  • Help guests and employees navigate the facility
  • Support meetings, presentations, and special events
What We're Looking For
Basic Qualifications
  • High school diploma or equivalent
  • Experience in a receptionist, administrative, or customer service role preferred
  • Proficiency in Microsoft Office (Outlook, Excel, Word)
Skills & Strengths
  • Strong communication and interpersonal skills
  • Highly organized with the ability to multitask
  • Detail-oriented and dependable
  • Comfortable handling confidential information
  • A positive, customer-focused mindset with a professional presence
Work Environment
  • Office setting with extended periods of sitting, typing, and phone use
  • Frequent interaction with employees, visitors, and vendors throughout the day
Physical Requirements
  • Light physical activity, including occasional lifting of files or office materials
Who You'll Work With

Internal Teams:

  • Global TSC Team
  • Sales Representatives
  • Technical Support Specialists
  • Service Engineers and Field Service Teams
  • Quality Operations
  • Spare Parts Team

External Partners:

  • Couriers and delivery services
Vacancy posted more than 2 months ago

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