Accounts Payable - Processing Clerk

Overview Job Description Summary : Under the direction of the Accounts Payable Manager, the Accounts Payable Processing Specialist is part of the processing team responsible for the entry of accounts payable related transactions of an assigned portfolio to support the operations of all campuses of the Albany Med Health System (AMHS). This includes review and entry of invoices, credits, reimbursements, as well as statement review and resolution. This position is accountable for ensuring processing of a variety of payable related transactions in an accurate and timely manner, while ensuring compliance with all applicable policies and regulations. Department/Unit : Accounts Payable Work Shift : Day (United States of America) Salary Range : $43,599.00 - $56,679.00 Responsibilities Ensure all invoices, reimbursements, refunds, credits, and related items are received and processed in an accurate and timely manner in the ERP software, including items paid directly as well as those matched to purchase orders. Identify and address issues that require additional intervention in a timely manner. Ensure compliance with and enforcement of all applicable policies, procedures, and regulations, including ensuring invoices and expense reimbursements include appropriate documentation and approvals. Review unapproved invoices and invoice exceptions for potential errors or resolutions, and work collaboratively with other stakeholders to ensure timely resolution. Establish constructive working relationships with suppliers to identify, research, and resolve invoicing discrepancies or issues. Identify and utilize methods to proactively identify or prevent issues, including review of purchase orders in received status and statement research and reconciliation with primary suppliers on a regular basis. Ensure compliance with supplier file processes and standards to ensure invoices and payments are processed and issued to the correct supplier, location, and payment method. Respond to inquiries and requests for assistance in a timely and professional manner. Assist, educate, and support departments, colleagues, and suppliers with requests concerning invoice or reimbursement processing, policies, or payment status. Ensure records are maintained and accessible to support and comply with financial processes and regulations. Work collaboratively with all other AMHS departments to support the AMHS and Supply Chain missions and ensure outstanding customer services in a collaborative and efficient manner, including but not limited to Supply Chain departments of Sourcing & Contracting, Data Integrity, Accounts Payable, and Receiving and Distribution, and also Finance and Treasury. Other duties as assigned and be available to provide assistance or coverage for colleagues to meet operational needs; may be asked to assist in other duties or projects not specifically outlined. AMHS reserves the right to reevaluate and reassign duties based on changing demands of the office, temporarily or permanently. Qualifications Strong familiarity with Enterprise Resource Planning (ERP) software and accounts payable processes. Ability to review and process invoices, credits, reimbursements, and statement reconciliations accurately and timely. Proactive problem-solving skills and the ability to work with suppliers and internal stakeholders. Excellent communication and organizational skills; ability to handle inquiries professionally. Role and Compliance Role : This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that access to information is based on a “need to know” basis and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed, and reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to protect information from unauthorized access and modification. Albany Med Health System is an equal opportunity employer. #J-18808-Ljbffr Albany Med Health System