Admin. Assistant, College of Optometric Medic

Admin Assistant, College of Optometric Medicine

Expected Salary Range: $19.00 - $21.00 per hour (Pay is commensurate with experience and qualifications.)

RMU offers a comprehensive benefits and perks package, which includes:

• 17 paid holidays annually, and 3 paid floating holidays annually.
• Employer‑matched 401(k) with immediate vesting (eligible to participate start on the first day of the month following 90 days of employment)
• Financial wellness coaching and retirement planning support

This position is part-time (28-29 hrs/wk) and primarily campus-based in a professional academic office environment. The role follows a standard business schedule, with occasional flexibility required to support meetings, events, or accreditation activities.

About The Role

The Administrative Assistant supports the Doctor of Optometry Program under the direction of the Dean. This role manages a diverse workload, requiring strong organizational skills, self-direction, and proficiency with modern office technology. The position serves as a key liaison between the Dean's office, faculty, students, and external stakeholders.

Successful candidates will demonstrate strong organizational and communication skills, effectively manage multiple priorities, build productive partnerships with faculty and staff, and ensure accurate and timely completion of administrative and compliance responsibilities.

What You Will Do

• Provide comprehensive administrative support, including document preparation, scheduling, record maintenance, and coordination with university personnel.
• Manage calendars, meetings, travel arrangements, and expense reports for the Executives of the College of Optometric Medicine.
• Serve as the primary point of contact for internal and external communications.
• Assist with accreditation documentation, compliance records (HIPAA, licensure, immunizations), and background checks.
• Support faculty and student recruitment, retention, and certification tracking.
• Prepare and distribute evaluation materials; record meeting minutes.
• Collaborate with academic personnel (registrar, librarian, faculty) and perform general office duties.
• Contribute to process improvements and workflow efficiency.

What We Are Looking For

Required Qualifications:

• Bachelor's degree or Equivalent Experience Required
• Minimum of 2 years of relevant administrative experience; experience in academic or healthcare settings preferred.

Required Skills & Knowledge:

• Knowledge of FERPA and adherence to confidentiality standards
• Proficiency with Microsoft Office Suite, especially Word and Excel (including pivot tables)
• Strong written communication, grammar, and editing skills
• Ability to manage calendars, budgets, and complex administrative workflows
• Excellent organizational, interpersonal, and problem-solving skills
• Ability to work independently, take initiative, and manage competing priorities

Preferred Qualifications:

• Experience working in higher education or healthcare environments
• Familiarity with accreditation processes and compliance documentation
• Demonstrated experience improving administrative processes and workflows

About Rocky Mountain University of Health Professions:

Rocky Mountain University of Health Professions (RMU) is a graduate‑level institution dedicated to advancing healthcare education, research, and service. The university prepares healthcare professionals through evidence‑based curricula, collaborative learning, and a commitment to ethical and inclusive practice.

RMU values innovation, service, and continuous improvement, supporting faculty and staff who contribute to a learning environment focused on student success and community impact.

Equal Opportunity & Accommodation:

RMU is an equal opportunity employer and is committed to creating an inclusive and accessible workplace. We provide reasonable accommodations to qualified individuals with disabilities and comply with all applicable federal, state, and local laws.

Employment with the university is at‑will, unless otherwise provided by applicable state law.