Office Manager

Job Description

Job Description

The Office Manager is a full‐time, on‐site position responsible for maintaining a highly organized, efficient, and well‐supported office environment. Based in the Greater Tampa Bay Area, this role oversees daily office operations, coordinates administrative workflows, and ensures smooth communication across internal teams and visitors.

Key responsibilities include managing office supplies and equipment, scheduling and coordinating meetings, maintaining company records, and supporting document control. The Office Manager serves as a central point of contact for staff, leadership, and customers, assisting with inquiries and helping uphold company policies and standards.

This role also carries Payroll and HR functions for a small team, including timekeeping oversight, onboarding/offboarding support, maintaining employee files, assisting with benefits administration, and ensuring compliance with internal procedures. The Office Manager monitors daily workflows, supports basic reporting needs, and collaborates closely with leadership to improve processes, strengthen operational efficiency, and contribute to a positive workplace culture.

Preferred Qualifications

• 3+ years of office management, administrative, or operations support experience
• Experience processing payroll (ADP, Paychex, QuickBooks Payroll, or similar)
• Hands‐on experience with HR support functions: onboarding, offboarding, maintaining employee files, timekeeping oversight
• Proficiency with QuickBooks for AP tasks (vendor bills, payments, expense tracking)
• Ability to enter and manage sales orders in Fishbowl Inventory or similar ERP systems
• Experience creating and managing support tickets in Zendesk or comparable platforms
• Strong organizational skills with the ability to manage multiple priorities in a small, fast‐moving environment
• Excellent communication skills and professionalism when interacting with employees, leadership, and customers
• Ability to maintain confidentiality and handle sensitive HR and financial information
• Comfortable working in a facility where firearms and suppressors are present daily
• Must pass a standard pre‐employment background check
• Experience in manufacturing, logistics, or regulated industries
• Familiarity with ITAR/EAR‐regulated environments (not required, but a plus)
• Experience supporting small teams (10–20 employees)
• Knowledge of basic bookkeeping or AP/AR workflows
• Prior experience with Fishbowl Inventory, Zendesk, or similar systems
• Strong problem‐solving skills and ability to “wear many hats” in a small business
• Ability to improve office processes, documentation, and workflow efficiency
• Comfort assisting leadership with reporting, scheduling, and administrative projects

Soft Skills & Work Style

• Highly organized and detail‐oriented
• Dependable, punctual, and consistent
• Strong follow‐through and accountability
• Positive attitude and ability to support a healthy workplace culture
• Self‐starter who can work independently without constant supervision

BT SWISS makes precision firearms and suppressors in Tampa, Florida. We're a close-knit, family-style team where everyone pitches in to get the job done. If you take pride in accuracy, like owning a process from start to finish, and want to work somewhere your contribution matters, we'd like to hear from you.

Company Description

BT SWISS makes precision firearms and suppressors in Tampa, Florida. We're a close-knit, family-style team where everyone pitches in to get the job done. If you take pride in accuracy, like owning a process from start to finish, and want to work somewhere your contribution matters, we'd like to hear from you.