Administrative Assistant

The Administrative assistant provides coordinated administrative and operational support to the Executive Assistant (EA) team and broader organization, ensuring efficient day-to-day operations. This role executes a variety of administrative, logistical, and coordination activities in a fast‑paced environment, requiring strong organization, attention to detail, and the ability to manage multiple priorities with moderate guidance. DUTIES AND RESPONSIBILITIES Provide administrative support to the EA team, managers, and staff, supporting daily operational needs. Coordinate scheduling and conference room calendars, including resolving routine conflicts. Assist in arranging logistics and travel for managers, consultants, and external guests as needed. Perform clerical and administrative tasks, including document management, supply ordering, and contract processing. Process expenses, purchase requisitions, and basic financial transactions in coordination with internal systems. Coordinate logistics for internal and external meetings and events of varying size and complexity. Support onboarding logistics and coordination for new employees in partnership with HR. Manage front desk and visitor coordination, including enforcing check‑in protocols and directing guests. Provide backup receptionist coverage and general administrative support as needed. EDUCATION AND EXPERIENCE High School diploma required, bachelor’s degree preferred; or equivalent education and relevant experience. Minimum two years of administrative or operational support experience in a fast‑paced environment. Experience supporting cross‑functional teams and interacting with external partners preferred. Life sciences or healthcare environment experience preferred. Fully onsite (San Diego) – pay $26‑35/hr based on experience level #J-18808-Ljbffr