Account Clerk IV

Clerical And Accounting PositionUnder the supervision of a department head or designee, performs clerical and accounting functions. Tasks include service to city residents, collection of monies paid for various city services, fees, taxes, water billing and accounting office tasks, as well as providing detailed information concerning department functions. Assists in budget preparation. May be required to attend courses to stay aware of changes affecting job functions.Work is performed under the supervision of the City Treasurer and/or designee.Examples Of Duties / Knowledge & SkillsIf so assigned, is responsible for complete processing of payroll, including monthly pension payroll and payroll distribution.If so assigned, is responsible for internal and external distribution and reporting of funds and/or taxes to appropriate offices and entities.If so assigned, is responsible for annual pension tracking reports.If so assigned, is responsible for researching and compiling required data to complete the sewage reports.If so assigned, is responsible for accounts payable process and preparation of the list of bills.If so assigned, is responsible for general ledger process and preparation and distribution of monthly financial reports.If so assigned, reconciles bank statements.If so assigned, reconciles cash received from all cashiers and departments, including troubleshooting of inaccuracies in payment processing.If so assigned, assists Assessing Technician with personal property statements, Board of Review, Special Assessments, and other related tasks.If so assigned, answers questions from the public or vendors regarding billings and/or payments, including helping at public counters and telephone requests.If so assigned, prepare tax billings for processing and mailing.If so assigned, coordinates tasks of other office personnel.If so assigned, types of correspondence, reports, notices, budget documents as well as other routine documents.If so assigned, provide detailed information to the actuarial firm for the pension program.If so assigned, operates a variety of office machines proficiently such as copiers, integrated cash registers, calculators, typewriters, and computers (including spreadsheets and word processing software). Must be able to use custom financial software.If so assigned, maintains service schedule for Meter Reader.If so assigned, coordinates all water billing activities, including BS&A billing operation.If so assigned, posts late and special meter readings and estimated readings.If so assigned, examines meter-reading entries for evidence of irregular conditions, such as defective meters or use of service without contract and prepares forms for corrective actions by others.If so assigned, research water account inquiries.If so assigned, prepares consumption reports.If so assigned, prepares delinquent water report for placement on the tax rollsIf so assigned, may fill in or assist clerical workers such as cashier, tax clerk, water clerk, receptionist, building department clerk and other departments; may also assist in preparation of payroll, ambulance billings, accounting office functions and assists in processing mail.If so assigned, may handle miscellaneous errands which may require leaving the office such as bank deposits and mail.Maintain office files by appropriately filling and retrieving information.Performs other related work as assigned.Minimum Qualifications & RequirementsGraduation from an accredited high school or equivalent, including or supplemented by courses in typing, bookkeeping and office machines. Minimum of one year of progressively more responsible clerical work. Knowledge of office procedures. Possess skills and competence at the moderate level or higher with computers and computer programs including, but not limited to, Microsoft Office Professional Suite (Word, Excel, PowerPoint, Outlook and Publisher), Internet browser, and BS&A Software. Skill and competence in the operation of office equipment such as calculators, typewriters, cash registers and copiers. Ability to perform routine tasks with little or no supervision. Ability to establish and maintain effective working relationships with supervisor, other employees, community leaders as well as other Departments within the City. Thorough knowledge of business English, spelling, arithmetic, punctuation, filing and grammar, and the possession of a superior vocabulary. Typing/keyboarding skill level of 40 words per minute or greater. Ability to effectively carry out work assignments according to oral and written instructions and City rules and policies.Supplemental InformationSPECIFICATIONS:Ability to apply principles of rational systems (example: bookkeeping) to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form.Ability to accurately add, subtract, multiply, divide all units of measure; to perform the four operations with like or common decimal fractions; to compute ratio, average rate, and percent; to draw and interpret bar graphs; to perform arithmetic operations involving all American monetary units.Read: Ability to read a variety of publications, reports, memoranda, tables, spreadsheets, ledgers, budgets, and encyclopedias.Write: Ability to write reports and essays with proper format, punctuation, spelling, and grammar, using all parts of speech.Speak: Ability to speak with poise, voice control, and confidence, using correct English and well-modulated voice.Graduation from an accredited high school or equivalent, including or supplemented by courses in typing, bookkeeping and office machines.Minimum of one year of progressively more responsible clerical work.Knowledge of office procedures.Possess skills and competence at the moderate level or higher with computers and computer programs including, but not limited to, Microsoft Office Professional Suite (Word, Excel, PowerPoint, Outlook, and Publisher), Internet browser, and BS&A Software.Skill and competence in the operation of office equipment such as calculators, typewriters, cash registers and copiers.Ability to perform routine tasks with little or no supervision.Ability to establish and maintain effective working relationships with supervisor, other employees, community leaders as well as other Departments within the City.Thorough knowledge of business English, spelling, arithmetic, punctuation, filing and grammar, and the possession of a superior vocabulary.Typing/keyboarding skill level of 40 words per minute or greater.Ability to effectively carry out work assignments according to oral and written instructions and City rules and policies.Sedentary Work: Exerting up to 50 pounds of force occasionally and/or up to 10 pounds of force frequently and/or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. If walking and standing are required, it is only occasionally, and all other sedentary criteria are met.Reaching:Extending hand(s) and arm(s) in any direction.Frequency: Activity exists up to 1/3 to 2/3 of the time.Handling:Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand, such as to turn a switch or shift automobile gears.Frequency:Occasionally - Activity exists up to 1/3 of the time.Fingering:Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling.Frequency:Frequently - Activity exists up to 1/3 of the time.Talking:Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instruction to other workers accurately, loudly, or quickly.Frequency:Constantly - Activity exists 2/3 or more of the time.Hearing:Perceiving the nature of sounds by ear.Frequency:Constantly - Activity exists 2/3 or more of the time.Color Vision:Ability to identify and distinguish colorsFrequency:Frequently - Activity exists up to 1/3 to 2/3 of the time.Near Acuity:Clarity of vision at 20 inches or less.Frequency:Constantly - Activity exists 2/3 or more of the time.Far Acuity:Clarity of vision at 20 feet or more.Frequency:Occasionally - Activity exists up to 1/3 of the time.Field of Vision:Observing an area that can be seen up to and down or to right or left while eyes are fixed on given point. City of Garden City, MI