Administrative Specialist - Public Works

The City of Naperville’s Department of Public Works is currently seeking an Administrative Specialist to perform a variety of technical and moderately complex administrative, secretarial, and clerical support for the Public Works department. Responds to requests for information and inquiries from the public, City departments, and other agencies. Participates in the processing of procurement and assists with budget tracking and data collection. Among administrative support titles, an Administrative Specialist distinguishes itself by exercising a moderate degree of creativity and latitude in accomplishing the majority of its assigned tasks, as opposed to performing generally routine or repetitive administrative tasks. The hiring range for this position is $32.3516 – $35.5868 per hour, commensurate with credentials and experience. The Pay Grade for this position is N230. Responsibilities Prepares correspondence, memos, reports, lists, minutes, and other documents as directed. Handles confidential information. Answers and directs phone calls and responds to general inquiries. Assists with Public Building Operations (PBO) budget preparation in addition to monitoring, tracking, and reporting on expenditures. Processes invoices for payment and performs procurement card reporting. Assists with the invoicing and asset record keeping of contracts relating to construction, operations, maintenance, and rehabilitation. Works with staff to develop bid specifications for the purchase of goods and services. Assists with preparing summaries and periodic status reports for procurements. Assists with administering purchasing contracts. Acts as City liaison for customer services on issues related to these contracts. Locates and retrieves information from city records, including information on Naviline, OnBase, and SharePoint. Gathers information from multiple sources in response to Freedom of Information Act (FOIA) requests for the department. Represents the department in City-wide functions and meetings. Serves as a liaison between Public Buildings and other City departments. Performs all other duties as assigned. Required A high school diploma or equivalent. One to three years of experience in a comparable capacity. A valid State of Illinois driver’s license. Preferred An Associate's Degree. Equal Opportunity Employer The City of Naperville is an equal opportunity employer. The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at View phone number on click.appcast.io. #J-18808-Ljbffr City of Naperville, Illinois