Office Administrator

ESP ENTERPRISES INC.

Function Description Provides administrative and operational support that keeps day-to-day business activities running smoothly. Typical focus areas include office administration, facilities support, basic procurement/supplier coordination, records management, and stakeholder communication.

Role Overview Performs office and administrative tasks following established procedures. Uses organization, communication, and basic data-handling skills to support multiple staff and departments. May coordinate small pieces of work or guide junior staff on routine matters.

Key Responsibilities

Provides general administrative support to managers and staff - scheduling, calendaring, meeting coordination, document preparation, and correspondence.
Maintains organized records, files, and databases; ensures information is accurate and accessible.
Coordinates with suppliers and vendors on routine orders, deliveries, and invoices; tracks office supplies and assists with purchasing as directed.
Handles incoming calls, visitors, and routine inquiries professionally and routes them appropriately.
Prepares reports, spreadsheets, and basic data summaries to support team needs.
Suggests small improvements to processes that make day-to-day work more efficient.
Handles confidential information with discretion.
Applies knowledge of company policies and procedures; researches and resolves routine questions independently.
Performs other duties as assigned and complies with all policies and standards.

Qualifications

High school diploma or equivalent required; some college or vocational training preferred.
Prior administrative, office support, or operations coordination experience.
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Strong organization, attention to detail, and reliability.
Good written and verbal communication; uses tact and diplomacy with internal and external contacts.
Comfortable working autonomously within established procedures.

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Vacancy posted 10 hours ago

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