Property Administrator

Job Description

Job Description

We are looking for a Property Administrator to support housing operations for a non-profit organization in Napa, California. This Long-term Contract position focuses on resident intake, occupancy coordination, compliance administration, and day-to-day property support. The ideal candidate will bring strong knowledge of affordable housing programs, stay organized in a fast-paced environment, and provide attentive service to applicants and residents alike.

Responsibilities:
• Evaluate housing applications to confirm eligibility, manage applicant waitlists, and coordinate unit tours for prospective residents.
• Process incoming residents in accordance with established affordable housing and property program requirements while maintaining accurate and orderly files.
• Prepare lease documentation, explain occupancy terms to new residents, and complete all related move-in paperwork thoroughly and on time.
• Conduct regular inspections of the property each day to maintain management visibility and monitor overall curb appeal and community conditions.
• Track vacant unit readiness by following up with maintenance teams and vendors, and review turnover progress daily to help reduce downtime.
• Minimize vacancy exposure by advancing multiple applicants with relevant experience when notice to vacate is received from current residents.
• Distribute rental charges, collect rent payments and security deposits, and forward required documentation to the accounting team.
• Partner with accounting staff on tenant status updates and complete recurring weekly, monthly, and compliance reporting, including annual resident recertifications.
• Participate in required training programs, including occasional sessions that may involve overnight travel.• Experience administering affordable housing programs, including HUD and Low Income Tax Credit Housing regulations.
• Knowledge of applicant screening, lease administration, recertifications, and occupancy documentation within a residential property setting.
• Ability to maintain organized records, manage waitlists, and handle multiple open tasks with strong attention to detail.
• Comfortable walking the property regularly and monitoring unit turnover activity in collaboration with vendors and maintenance staff.
• Strong communication and customer service skills when working with applicants, residents, and internal teams.
• Proficiency in rent collection support, deposit handling, and coordination with accounting or finance personnel.
• Ability to follow compliance guidelines, meet reporting deadlines, and work independently in a structured environment.