ADMINISTRATIVE ASSISTANT I

ADMINISTRATIVE ASSISTANT I - 55000281

Date: Sep 9, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website ( .

Requisition No: 883262

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT I - 55000281

Pay Plan: Career Service

Position Number: 55000281

Salary: $43,943.20 - $56,867.67

Posting Closing Date: 09/11/2026

Total Compensation Estimator Tool (

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

355 / Right of Way

OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON: Lyndsey Crosby

CONTACT PHONE NUMBER: View phone number on click.appcast.io

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Assistant I District Three Right of Way

This position will assist in inputting, tracking, and monitoring data into RWMS (Right of Way Management System) for acquisition agents, assist in warrant requests, audit and review acquisition and relocation invoices from consultants, assist in the filing system, as well as transmit deeds and subordinations to the County Clerk’s offices.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

District Right of Way Office

1074 Highway 90

Chipley, FL 32428

Your Specific Responsibilities:

Inputs data into RWMS pertaining to agreements and closing packages for acquisition agents. Monitors and maintains a system that ensures parcels are closed with all information being entered into RWMS and forwards all original documents to file room for proper filing. Ensures proper completion and mailing of owner 1099s. Tracks and updates information in RWMS. Coordinates with supervisors on changes, errors, and omission not supplied by appraisal acquisition, relocation or property management personnel.

Assists in preparing warrant requests for payment of recording fees, land purchase agreements and relocation assistance payments. Informs personnel of Order of Taking dates and deposit dates.

Audits and reviews acquisition and relocation invoices from consultants to provide accuracy in job numbers, work phases, object codes and federal and non-federal participating coding.

Assists in the implementation of the filing system in the District Office to include complete documentation pertaining to real and personal property transactions of the Department. Maintains these records in the identifiable and accessible location available for inspection and copying by authorized individuals. Provides assistance to District Right of Way personnel to ensure conformance with established procedure, regulations and policies of the Right of Way accounting and recordkeeping functions. Recommends changes in policies and procedures of Records Management to Central Office.

Transmits deeds and subordinations to County Clerk’s Office for recording in Official Records. Ensures that original executed and recorded documents are filed.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Administrative principles and practices.

• Office procedures and practices.

• The principles and techniques of effective communication.

Skilled in:

• Written and verbal communication.

• Reading, interpreting, and communicating applicable rules, regulations, policies and procedures.

Ability to:

• Collect data relating to administrative functions such as human resources, purchasing or report writing.

• Prepare correspondence and administrative report.

• Understand and apply applicable rules, regulations, policies and procedures.

• Work independently.

• Plan, organize and coordinate work assignments.

• Communicate effectively.

• Establish and maintain effective working relationships with others.

Minimum Qualifications:

• Two years of administrative or clerical experience. An associate's degree from an accredited college or university can substitute for the required experience.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)

• $25,000 life insurance policy (100% employer paid)

• Dental, vision and supplemental insurances

• State of Florida retirement package

• 10 paid holidays a year

• Generous vacation and sick leave

• Career advancement opportunities

• Tuition waiver for public college courses

• A variety of training opportunities

• Employee Assistance Program (EAP)

For additional benefit information available to State of Florida employees, visit:

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at View phone number on click.appcast.io for assistance.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere ( . All documentation is due by the close of the vacancy announcement.

Location:

CHIPLEY, FL, US, 32428

Nearest Major Market:Panama City