26/27 SY Administrative Secretary I - (VVHS)

Discipline Admin Secretary I

Reports To - Principal/Assistant Principal

FLSA Status - Non-Exempt - Supervises - No

Job Family - Administrative Support - FTE - 1.0

Work Calendar - 219 - Grade - J

Approved - Revised - 4/14/2021

Summary: To assure the smooth and effective operation of the department so that the school's maximum and positive impact on the education of the children can be realized.

Essential Duties And Responsibilities:

• Perform administrative support functions.
• Act as liaison between students/parents, Principals, Assistant Principals and Counselors.
• Coordinate school site transportation requests.
• Assist with management of student discipline, curriculum and athletics.
• Assist with collection and verification of substitute and staff attendance.
• Assist with management of building key distribution.
• Assist with coordination and maintenance of school documents.
• Assist with coordination and distribution of school wide communication.
• Assist with coordination and scheduling of school facilities for special projects and events
• Clerical assistance to Administrative Secretary III, Principal, Assistant Principal, and Counselors.
• Monitor and inventory supplies.
• Provide exceptional customer service to all stakeholders.
• Establish and maintain good rapport with students, employees, community members and vendors.
• Maintains a high level of ethical behavior and confidentiality.
• Other job related duties as assigned.

Education:

• High School Diploma or GED required.

Experience:

• Three (3) years of clerical experience involving frequent contact with the public.

Computer Skills:

• Demonstrated competency in computer literacy and Excel.

Licensing/Certifications:

• Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).

Knowledge Of:

• Standard practices, methods and materials of assigned work.
• Techniques and methods for organizing, prioritizing and monitoring work.
• Business math concepts.
• Filing and record-keeping principles.
• Applicable federal, state and local laws, codes, regulations.
• Applicable Dysart Unified School District and departmental policies and procedures.
• Occupational hazards and applicable safety principles and practices.
• Uses and properties of supplies and equipment.
• Customer service principles.
• Modern office technology.

Skill In:

• Composing and maintaining basic original documents including reports, and correspondence.
• Performing basic original research, compiling and assembling data.
• Maintaining and updating data and documentation.
• Organizing tasks, meeting deadlines and prioritizing work.
• Following directions and meeting standards.
• Providing attention to detail in assignments.
• Computer Digital literacy and Excel.
• Organizing and maintaining records and files.
• Proofreading and error correction.
• Business math computations.
• Exercising confidentiality.
• Comprehending reference books and manuals.
• Interpreting and applying applicable laws, codes, regulations and standards.
• Providing customer service.
• Utilizing a computer and relevant software applications.
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

Ada And Other Requirements:

Positions in this class typically require: balancing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Working Conditions:

Work is routinely performed in an indoor, office environment.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

Dysart Unified School District