Physician Recruitment Operations Specialist

The operations specialist is a highly motivated and experienced individual responsible for optimizing day-to‑time activities and streamlining workflows that enhance physician recruitment profitability and overall effectiveness. This role is instrumental in analyzing and improving operational processes by identifying areas for enhancement and implementing strategies to increase productivity and efficiency. The position strengthens the performance of the Physician Recruitment team through expertise of all internal data systems related to Physician Recruitment and problem‑solving technical, operational, and administrative issues. This role partners with key stakeholders including recruiting leaders, reporting & analytics, HR and finance. Recruiting Operations Performs complex administrative duties relative to physician recruitment operations, including composing correspondence and coordinating resources across corporate and division functions Database administrator and subscription manager for external recruitment databases, i.e., PracticeLink, PracticeMatch, HealtheCareers, Profiles, AAPPR, ABMS, Calendly, DocCafe, PreCheck, MGMA, etc., including monthly job posting reports, utilization metrics, and creating call to action for leadership Functions as a liaison between CRM/ATS system users and developers to resolve any technical issues they may experience Consults with Business Analyst for Physician Recruitment to maintain integrity between official reporting Partners with leadership and BA resources to manage staffing needs across the physician recruitment team Responsible for bonus review, audit and payout of bonuses quarterly achieved by recruiter and sourcer personnel Consults and assists Business Analyst with Physician Recruitment reporting, both financial and operational in nature (e.g., service line, etc.) Implementation of recruitment policies and procedures for accounting and bonus purposes Collaborates with Training & Learning Specialist on department SharePoint site IT support for team when having issues with equipment Supports day-to‑day operations including Kronos, physician recruitment inbox, and physician recruitment toll‑free number, etc. Supports recruiting operations communication for Directors, Recruiters, and Division Coordinators and updates same audience on all new and changed procedures, both technical and administrative Project Management Acts as project management support for recruiting operations, director and executive leadership team meetings including preparation of agendas, data/insights to support conversation, and follow‑up of action items or deliverables Researches, prepares, and analyzes data for various projects as needed Researches data for special projects as required; creates and formats reports for presentations by or to senior management Provides recommendations and direction for operational changes when needs are identified Facilitates execution of recruiting operations monthly meeting cadence designed to keep personnel apprised of projects Supports day‑to‑day operations (e.g., KRONOS for leadership and for anyone else needing help approving, etc.) Ad hoc support for in‑person team meetings alongside Training & Learning Specialist Participates in educational activities and programs Practices and adheres to the “Code of Conduct” philosophy and “Mission and Value Statement” Attends meetings as assigned and reports on actions Education & Experience High school diploma or GED is required. Associate’s or Bachelor’s degree in business administration is preferred; 3+ years of related experience. Knowledge, Skills and Abilities Knowledge of general management principles Knowledge of organizational policies, procedures, and systems Ability to work in a fast‑paced, high‑stress environment Strong interpersonal, communication, and organizational skills High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint Benefits Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health, and telemedicine services Well‑being support, including free counseling and referral services Time off from work programs for paid time off, paid family leave, long‑ and short‑term disability coverage and leaves of absence Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. #J-18808-Ljbffr HCA Healthcare