Department Administrator

The Division of Student Life is seeking a Department Administrator, a highly visible staff member who will serve as the primary business administrator for assigned Student Life departments and provide strategic financial, human resources, compliance, and administrative support to department directors and senior leaders. As Department Administrator, your responsibilities include: Serve as the first line of support for departmental business operations Work proactively to identify, resolve, and prevent issues related to financial administration, procurement, contracts, human resources, and business compliance. Function as the primary liaison between departmental leadership, Student Life Finance, Student Life Human Resources, Procurement, and other institutional administrative offices Provide guidance regarding budget administration, financial compliance, workforce planning, recruitment activities, contracts, procurement, and administrative processes while ensuring consistency with university policies, procedures, and best practices. Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university’s goals of inclusive excellence. About Student Life Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities—student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice—we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you’ll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience. Learn more: Our benefits , where we prioritize your well-being and success to enhance every aspect of your life. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Minimum Qualifications Bachelor’s degree from an accredited institution with a minimum of 2 years of experience; or Master’s degree or professional certification A minimum of two years of progressively responsible experience in business administration, finance, human resources, higher education administration, or a related field. Experience with budget administration, financial management, procurement, contracts, or human resources processes. Demonstrated analytical, organizational, and problem‑solving skills. Proficiency with Microsoft 365 applications, including Excel. Preferred Qualifications Experience working in higher education. Experience supporting multiple departments or organizational units. Experience with SUNY , State, DIFR , IFR , Research Foundation, and University at Buffalo Foundation funding environments. Experience with budget planning, financial reporting, procurement, and workforce planning. Experience interpreting policies, procedures, and compliance requirements. Experience coordinating projects and administrative initiatives. Our University Community Prodig+ No Executive Position Executive Position No Physical Demands Driving Requirements Driving Requirements This position will never drive a university owned vehicle. Salary Range Salary Range $57,151 - $60,000 Additional Salary Information Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Job Type Job Type Full-Time Campus Campus As Assigned Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? Is a background check required for this posting? Yes Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment. Contact Information Contact's Name Contact's Pronouns Contact's Title Contact's Title Assistant Director of Human Resources Contact's Email Contact's Phone Contact's Phone View phone number on click.appcast.io Posting Dates Posted Posted 07/29/2026 Deadline for Internal Applicants Deadline for Internal Applicants 08/12/2026 Deadline for External Applicants Date to be filled Date to be filled 10/22/2026 References Number of References Required Number of References Required 3 Reference Cutoff Date Instructions to Applicant Supplemental Questions Required fields are indicated with an asterisk (*). * Please indicate your current employment affiliation with the University at Buffalo. Faculty Faculty Student Association (FSA) Research Foundation Employee State Classified State Professional UB Foundation TA/GA Student No Current Employment Affiliation * How did you first hear about this employment opportunity? AcademicKeys.com CareerExposure.com CareerWomen.com Chronicle of Higher Education DiversitySearch.com GoogleJobs.com HERCjobs.org HigherEdJobs.com IMDiversity.com Indeed.com LinkedIn.com MBACareers.com Conference Personal Referral UBJobs.buffalo.edu Other * Are you a SUNY employee eligible for special consideration as a result of retrenchment? Yes No * Will you have a Bachelor's degree by the time of hire? Yes No UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at View email address on click.appcast.io or by phone View phone number on click.appcast.io. #J-18808-Ljbffr