Project & Events Coordinator

Job Description

Job Description

Events & Projects Coordinator

Reports To

Senior Events, Projects & Operations Manager

Location

Columbus, Ohio (Hybrid with statewide travel)

Employment Type

Full-Time

About SkillsUSA Ohio

SkillsUSA Ohio is one of the nation's largest Career Technical Student Organizations, serving thousands of students and educators across Ohio while helping prepare the next generation of skilled professionals, leaders, and workforce talent.

Our mission is simple:

Develop students into world-class workers, leaders, and responsible citizens.

Every year we coordinate more than twenty statewide conferences, leadership programs, competitions, and industry events that directly impact Ohio's future workforce.

This is more than an event planning job.

This is an opportunity to help shape the future workforce of Ohio.

Position Summary

The Events & Projects Coordinator serves as the operational backbone of SkillsUSA Ohio's event management team.

Working closely with the Senior Events, Projects & Operations Manager, this individual coordinates hundreds of project details that ensure statewide conferences, competitions, leadership events, board meetings, trainings, and special initiatives are executed with excellence.

The ideal candidate thrives in organized environments, enjoys solving problems, communicates exceptionally well, and takes pride in creating outstanding experiences for students, educators, volunteers, and industry partners.

Primary Responsibilities

Event Coordination

Coordinate logistics for statewide conferences and competitions

Maintain project timelines

Assist with venue coordination

Coordinate registration support

Prepare event materials

Manage event supplies

Coordinate room layouts

Assist with event setup and teardown

Support on-site operations - pictures and videos if needed

Coordinate volunteer needs

Track deadlines

Project Management

Maintain Monday.com project boards

Update project schedules

Coordinate deliverables

Track action items

Maintain SOP documentation

Support cross-functional initiatives

Prepare meeting agendas

Take meeting notes

Follow up on assigned action items

Maintain project documentation

Vendor & Partner Coordination

Communicate with vendors

Schedule meetings

Track contracts

Confirm deliveries

Coordinate catering

Support hotel coordination

Maintain vendor database

Assist sponsor logistics

Administrative Support

Prepare reports

Manage shared calendars

Maintain digital files

Create meeting packets

Process event documentation

Track invoices

Coordinate mailings

Support board meetings

Assist with travel coordination

Customer Service

Respond to advisor questions

Support students

Communicate with volunteers

Assist judges

Help industry partners

Provide exceptional customer service

Qualifications

Bachelor's Degree preferred

OR

Equivalent event coordination experience

Two or more years coordinating events, projects, hospitality, nonprofit operations, education, or conferences preferred.

Excellent organizational skills

Outstanding communication

Strong attention to detail

Ability to manage multiple deadlines

Excellent follow-through

Positive attitude

Professional demeanor

Technology savvy

Preferred Software

Microsoft Office

Google Workspace

Monday.com

Canva

Zoom

Adobe Acrobat

Mailchimp (preferred)

CRM experience (preferred)

Success Looks Like

Within 90 days

Successfully support multiple statewide events

Learn SkillsUSA Ohio operating procedures

Become proficient in Monday.com

Build strong relationships with advisors

Support the Senior Manager independently

Within One Year

Coordinate assigned events independently

Improve project efficiency

Recommend process improvements

Become a trusted resource for staff, volunteers, and partners

Core Competencies

Organization

Adaptability

Communication

Customer Service

Professionalism

Problem Solving

Initiative

Collaboration

Attention to Detail

Time Management

Integrity

Servant Leadership

Who Thrives Here

Someone who...

✔ Loves organized chaos

✔ Enjoys making complex projects run smoothly

✔ Finds satisfaction checking things off a list

✔ Loves helping people

✔ Can juggle multiple priorities

✔ Wants meaningful work

✔ Wants to grow professionally

✔ Takes ownership

✔ Thinks ahead

✔ Solves problems without waiting to be asked

Who Should NOT Apply

This position is not a fit for someone who:

• Needs constant supervision or direction.
• Struggles with organization or time management.
• Becomes overwhelmed when priorities shift.
• Dislikes working with detailed logistics.
• Prefers routine over variety.
• Avoids accountability.
• Is uncomfortable working occasional evenings or weekends during major events.
• Is looking for a purely administrative or clerical position.
•  

Why Join SkillsUSA Ohio?

When you join SkillsUSA Ohio, you become part of an organization that has helped prepare more than 1.4 million students since 1952 and continues to shape the future workforce of our state through leadership, technical excellence, and meaningful industry partnerships.

You'll work alongside passionate educators, volunteers, business leaders, and students while helping deliver events that truly change lives.

SkillsUSA’s mission is To empower our students to become skilled professionals, career ready leaders and responsible community members. SkillsUSA improves the quality of America’s skilled workforce through a structured program of citizenship, leadership, employability, technical and professional skills training.

Company Description

SkillsUSA’s mission is To empower our students to become skilled professionals, career ready leaders and responsible community members. SkillsUSA improves the quality of America’s skilled workforce through a structured program of citizenship, leadership, employability, technical and professional skills training.