Secretary - 12 month

SecretaryAnticipated 2026 - 2027 Opening Secretary - 12-month position Duties: Per the attached job description Effective Date: November 2026 Salary: Following the HVESPA Salary Guide, ranging from $50,935 - $67,505 Benefits: Full-time staff are eligible for medical, prescription, and dental benefits. Sick, vacation, and personal days are included. Open until filled. Salary and benefits as determined by the Board of Education and any applicable collective bargaining agreements. The information contained in this job description is reviewed and approved by the Board of Education and may be modified as district and state requirements evolve. This job description does not constitute a written employment contract. Affirmative Action/Equal Opportunity Employer Fingerprint background check requiredQualificationsHigh School Diploma Excellent Communications and Human Relations Skills Technology Skills Analytical and Computational SkillsJob GoalsTo assist in the smooth and efficient operation of an office, so that it can play an effective part in the education process.Performance ResponsibilitiesIn order to fulfill his/her professional responsibilities, the Secretary shall:A. Office Practices and ProceduresMaintain properly identified, organized, and up-to-date files and records.Prepare reports that are accurate, understandable, and complete.Prepare office correspondences.Operate office equipment.Demonstrate a command of business English.Type letters, reports, and other forms of communication.Maintain a schedule of appointments.Demonstrate proficiency in district technology.Use computer software to prepare materials, as requested.Assist with visitor management on a daily basis.Have a full understanding of how to operate and activate the emergency notification system.B. Work Output/AdaptabilityHandle workload efficiently.Meet work deadlines set by supervisor.Adapt effectively to changes or interruptions in work routine.Display a willingness to help out when a co-worker is absent.Effectively handle several assignments at the same time.C. Problem Solving/Decision MakingAsk for help when encountering problems beyond one's scope.Respond appropriately to emergency situations.Exercise discretion and maintain confidentiality.Inform supervisor of anticipated problems that may need immediate attention.Analyze and present alternatives clearly.Prioritize own work flow.D. InitiativeHandle routine matters effectively without involving the supervisor.Follow through on an assignment to its completion.Seek out required information for doing the job rather than waiting for it.Seek out additional work when own job demands are low.Suggest and/or develop new and improved methods to do the job.Keep the office efficiently organized.Demonstrate initiative for in-service on current and new job procedures.E. Job Relations/AttitudeEffectively handle sensitive situations involving school community or public.Deal with district personnel in a courteous and professional manner.Deal with community members in a courteous and professional manner.Accept constructive criticism in a spirit of professional growth.Help to create a positive climate within the office.Display professional attitudes such as accountability, trustworthiness, loyalty and a willingness to assist co-workers.F. CommunicationsAnswer phones and e-mail in a courteous and friendly manner.Demonstrate proper telephone etiquette.Accurately record and relay telephone messages.Use proper grammar.Execute the supervisor's instructions completely and efficiently.Performs miscellaneous job-related duties as assigned by Supervisor.