Assistant - Administrative

MacAllister Machinery

Description

Position at MacAllister Rentals

Objective

Provide clerical assistance to the department manager(s) with all paperwork flow such as work orders, invoices, and other administrative tasks.
Responsibilities

Completes time card reports at the beginning of every week
Completes, copies, and files daily invoices for Rental stores as assigned
Answers phones and gets general information from customers for sales team
Assists sales department with filing open and closed contracts
Assists service department with paperwork
Orders supplies, business cards, mailers, and all printing
Tracks vacation days, personal leave days, and sick days for the rental branches, as assigned
Keeps track of petty cash for Rental Service Manager
Takes payments from customers for sales, parts, and service invoices
Aids in marketing and special events planning as assigned by supervisor
Performs other related duties as assigned

Qualifications

Knowledge, skills, and abilities typically acquired through a high school education
At least 1 year of office/clerical work experience
Must be able to work unsupervised on occasion
Must have strong organizational skills
Strong computer skills, including experience using Microsoft Office software such as Word and Excel
Must be willing to travel occasionally to other branches as needed
Excellent communication skills, including verbal, written, and listening
Moderate analytical skills including problem solving and the ability to interpret policies, procedures and guidelines
Excellent customer service skills

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.

MacAllister Machinery Co Inc. is an Equal Opportunity Employer (EEO)

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Vacancy posted 3 days ago

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