Bookkeeper / Office Manager - Construction

Bookkeeper / Office Manager - Construction - Remote

*Candidates must be local to the Richmond area for occasional in person meetings.

Our client is a well-established, general contractor based in Richmond, Virginia, with a reputation for exceptional craftsmanship and delivering an outstanding client experience.

As they continue to grow, they are looking to add a detail-oriented, trustworthy, and personable Office Manager / Bookkeeper to their team. This is a dual-role position that sits at the heart of the business, managing the company's financial operations while also serving as a warm, professional point of contact for clients, vendors, and the internal team. The right candidate will be highly organized and someone who genuinely enjoys keeping things running smoothly behind the scenes.

Extensive training will be provided around the construction-related accounting responsibilities of this role.

Position Responsibilities

Bookkeeping

• Manage day-to-day accounting: accounts payable, accounts receivable, bank reconciliations, and general ledger entries
• Maintain accurate financial records using QuickBooks (QBO)
• Prepare monthly financial reports for company leadership
• Oversee job costing, expense coding, and ensure accurate tracking of project-related costs
• Support budgeting, cash flow forecasting, and financial planning
• Manage asset purchases and dispositions
• Manage loan payments and balances
• Coordinate with external CPA or accountant for taxes, audits, and year-end closing
• Ensure timely payment of vendors and invoices on a weekly basis via ACH, BillPay, or printed checks
• Create detailed invoices with backup documentation in QBO
• Manage accounts receivable and record customer payments in QBO
• Monitor and analyze financial performance; flag variances from budget forecast
• Process and file business personal property tax returns and business licenses

Office Management

• Serve as the main point of contact for office operations and administrative tasks
• Answer calls and emails professionally and warmly, especially with high-end residential clients
• Manage office supplies, vendor relationships, and subcontractor communications
• Maintain digital and physical filing systems for financial and project documentation
• Schedule and coordinate meetings, project reviews, and team check-ins
• Assist with HR-related functions such as onboarding, time tracking, and benefits coordination

Required Qualifications

• 1+ years of bookkeeping or accounting experience in the construction industry
• Proficiency in QuickBooks (QBO)
• Excellent written and verbal communication skills
• High attention to detail, accuracy, and confidentiality
• Warm, genuine, and client-friendly demeanor
• Ability to prioritize, multi-task, and stay organized in a fast-paced environment
• Experience supporting high-end clients or working in a custom home building environment preferred
• Familiarity with construction billing cycles and AIA documents preferred
• Positive, collaborative, and proactive mindset
• Ability to work independently with minimal supervision