Administrative Assistant

Our company is seeking a dedicated and detail-oriented Administrative Assistant for our Newburgh office. This role is integral to the smooth operation of our office and services, reporting directly to the Director of Support Services. The successful candidate will be responsible for a variety of administrative tasks, ensuring efficient and organized office operations. We pride ourselves on our supportive work environment and are committed to professional growth and development for our team.

Responsibilities

•  Maintain operation, purchasing, and maintenance records for copy, fax, and printer machines. Maintain office supplies, inventory through agency purchase order system
•  Answer phones, transfer calls, take messages and update office voicemail for office closures
•  Stamp and distribute mail, maintain operations of telephone systems and mailing procedures for USPS, UPS, Fedex.
•  Greet clients and visitors, schedule appointments, answer client questions.
• Retrieve files; Enter client data into agency database.
• Maintain professional appearance of office including bulletin boards, brochures, trash, clothing cabinet etc.
•  Manage and organize donations
•  High attention to detail maintaining accurate records,
•  Attend weekly staff meetings, take notes and type meeting minutes,
• Mail client letters, forms and reports, filing, type correspondence, projects, proposals as needed;
• Perform other duties as requested

Qualifications

• High School Diploma or GED required.
• Proficiency in Microsoft Excel, Word, Access, PowerPoint, and internet navigation and research.
• Excellent typing, telephone, organizational, oral and written communication skills.
• Ability to work independently and manage multiple projects simultaneously.
• Bilingual in English and Spanish is a plus.
• Knowledge of general office operations.
• Strong sense of boundaries, good judgment, tact, and courtesy.
• High attention to detail and dependability.
• Flexibility and adaptability to change.

Reasonable Accommodation

RECAP is committed to providing reasonable accommodation to qualified individuals with disabilities in accordance with the American with Disabilities Act (ADA) and applicable state and local laws. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position unless doing so would impose an undue hardship on the organization.

Additional Employment Requirements

RECAP is committed to maintaining a safe and drug-free workplace. Pre-employment and, where permitted by applicable law or required by program regulations or funding requirements, periodic drug testing may be conducted in accordance with agency policy.

RECAP is an Equal Opportunity / Affirmative Action Employer . We are committed to fostering a diverse and inclusive workplace and prohibit discrimination and harassment based on race, color, creed, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law

Disclaimer

This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all duties, responsibilities, or qualifications. RECAP reserves the right to modify or assign additional duties as business needs require.