Trust Operations Assistant

Job Description

Job Description

Description:

Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals: Delivering a wide variety of financial services with a superior customer service guarantee.

Under General Supervisorial Direction: Processes the daily accounting activities of the Trust Department.

Weekly Hours: 40

ESSENTIAL FUNCTIONS:

• Processes all cash receipts and disbursements, and settlements with the back office provider. Prepares various month end reconciliations/certifications. Prepares and distributes various departmental reports and statements.
• Processes all associated trust account transactions on the trust system, i.e., sets up, maintenance and closes accounts; receives new assets and instruments; transfers of securities; input of security purchase and sale orders.
• Performs all accounting duties associated with the fee billing activities, i.e., generating and distributing monthly fee reports, process monthly fees (system & manual), monitoring outstanding fee issues, setting up and maintaining fee schedules.
• Serves as the technical expert for trust accounting related questions. Serves as system administrator for all trust systems.
• Maintains a working knowledge of all laws and regulations affecting designated areas of responsibility. Ensures all departmental accounting activities are in compliance with established policies & procedures and regulatory & fiduciary standards. Prepares regulatory reports. Completes assigned compliance training courses, BCG, and Bank regulating agencies’ training affecting designated areas of responsibility.
• Performs other job related duties and participates in special projects as requested.

Previous operational experience in a trust department where incumbent has an understanding of trust recording, documentation and accounting procedures. Incumbent must be PC literate and have operational knowledge of a trust accounting software, SEI Trust system experience highly desired. College level course work in finance, accounting, or trust operations desired. Incumbent must possess excellent analytical, organizational, intermediate mathematical, interpersonal and communication skills.

PHYSICAL DEMANDS:

Work extensively with multiple reports. Uses a PC to input and retrieve data.

MENTAL DEMANDS:

• Prioritize multiple demands with conflicting deadlines to ensure all requested transactions are completed within established time frames.
• Read, report, identify discrepancy and determine where to research.
• Successfully implement new procedures to safeguard trust accounts and ensure compliance with various state, federal and institutional regulations.
• Apply intermediate mathematical formulas to determine if system and manually generated fees are correct.

EQUIPMENT USED TO PERFORM FUNCTIONS:

PC, Fax, Telephone, 10-key, Copier

DECISION MAKING:

• Identify the most expedient means to resolve discrepancies when reconciling system generated accounting reports.
• Implement new procedures to bring operational activities into compliance with federal, state and institutional requirements.
• Evaluate and prioritize workflow to ensure timely processing of trust transactions.

EOE

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