Operations & Communications Coordinator

Job Description

Job Description

Amanda Howard Sotheby’s International Realty

Huntsville, AL | Full-Time | In-Person

Amanda Howard Sotheby’s International Realty is seeking a highly organized, proactive, and professional Operations & Communications Coordinator to support the day-to-day operations of one of North Alabama’s leading luxury real estate brokerages.

Founded by Amanda Howard, a nationally recognized real estate leader with more than two decades of experience and over $2 billion in career sales, our company has built a reputation for professionalism, innovation, collaboration, and exceptional client service throughout the Huntsville area and beyond.

This role is ideal for someone who thrives in an environment where priorities shift, communication matters, and details cannot fall through the cracks. The right person is resourceful, emotionally steady, operationally minded, and capable of managing projects, people, systems, and communication with professionalism and confidence.

This is not a front desk or entry-level social media role. This position plays a key part in helping our brokerage operate smoothly behind the scenes while supporting leadership, onboarding, internal communication, operational execution, and brand coordination.

$45,000 – $60,000 yearly based on experience

What You’ll Do

Operations & Project Coordination

• Help manage day-to-day operational projects and move priorities across the brokerage
• Ensure deadlines, communication, and follow-through are maintained across internal initiatives
• Assist leadership with operational execution and time-sensitive requests
• Support onboarding and training coordination for new agents
• Help organize internal systems, workflows, and communication processes
• Coordinate internal meetings, recruiting events, and occasional company events

Communication & Brand Coordination

• Review marketing and communication materials for professionalism, accuracy, and brand consistency
• Coordinate with virtual assistants and outside vendors to ensure projects are completed properly and on time
• Provide clear feedback and direction when revisions or corrections are needed
• Assist with internal communications, announcements, presentations, and company initiatives
• Help maintain the elevated standards associated with the Amanda Howard brand

Systems & Technology

• Work within platforms such as Google Workspace, Canva, Meta Business Suite, Follow Up Boss, and other brokerage systems
• Pull reports, assist with light system management, and help agents navigate company tools when needed
• Utilize AI tools and evolving technology platforms to improve efficiency and workflow
• Learn and adapt quickly to new systems and operational processes

Who We’re Looking For

The ideal candidate is:

• Highly organized and naturally proactive
• Warm, professional, and confident in communication
• Independent and capable of figuring things out without constant direction
• Calm under pressure and adaptable in a fast-moving environment
• Detail-oriented with strong follow-through
• Comfortable managing multiple priorities at once
• Tech-savvy and quick to learn new systems
• Comfortable giving direction and managing project execution
• Interested in being part of a collaborative, high-performance environment

This role is best suited for someone who enjoys taking ownership, solving problems proactively, and helping keep projects and communication moving forward without constant oversight.

Experience Preferred

• Operations, project coordination, executive support, real estate, marketing coordination, or office management experience preferred
• Experience in a small business, real estate, medical, legal, construction, or professional office environment is a plus
• Experience overseeing vendors, contractors, or virtual assistants is helpful
• Familiarity with AI tools or willingness to learn is strongly preferred

Why Join Amanda Howard Sotheby’s International Realty

At Amanda Howard Sotheby’s International Realty, we value professionalism, initiative, honesty, dependability, collaboration, and a commitment to growth. We are proud to offer a modern, paperless office environment with strong systems, evolving technology, and a culture that encourages both personal and professional development.

Our company combines the energy and innovation of a locally built business with the reputation and reach of a globally recognized luxury real estate brand. We are deeply rooted in the Huntsville community and passionate about serving clients and supporting one another at a high level.

This is an opportunity to work alongside a respected leadership team in a role that is trusted, valued, and integral to the daily success of the company.

Benefits

• SIMPLE IRA with company match up to 3%
• Paid Time Off:10 PTO days + 6 paid holidays
• Occasional schedule flexibility and limited approved remote flexibility