College Assistant - Nanoscience Initiative

GENERAL DUTIES

Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part‑time basis or for a limited duration. There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as needed. Maximum tenure for any employee in this hourly position is 1040 hours per year. Performs routine clerical work; may answer and attend to telephone calls; maintain records, operate office machines (such as copier), sort and distribute mail, issue keys and identity cards, act as messenger, and perform related tasks as required. Types letters, memoranda, charts, and similar materials. Acts as cashier. Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports. Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals. Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment. Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules. May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant FLSA Non‑exempt

CAMPUS AND INITIATIVE BACKGROUND

The Graduate Center of the City University of New York (CUNY) is the focal point for advanced teaching and research at CUNY, the nation's largest urban public university. With over 35 doctoral and master's programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center's commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square‑foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences. The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City's intellectual and cultural life. The ASRC Nanoscience Initiative is looking for a College Assistant to share and grow our vision in leading a world‑class research initiative and providing excellent scientific education and training for our students. The College Assistant will report to the Associate Director and work closely with the Administrative Coordinator of the Nanoscience Initiative. The College Assistant will assist with purchasing, payment, and budgeting needs of the initiatives which include 4 research labs, 3 core user facilities, CAT sponsored industry research, and NSF‑funded NanoBioNYC traineeship program. This is a part‑time role, 416 hours for the year, approximately 8 hours per week.

DUTIES

Assist with purchasing, payment, reimbursements, and budgeting needs of the Initiative, coordinating across labs and core facilities. Organize and maintain financial records and tracking systems of submitted invoices, payments, and purchasing requests of the Initiative. Provide regular budget updates on research projects. Communicate with internal and external stakeholders (for example vendors or suppliers) to complete payments in a timely manner and notify the relevant parties. Perform other related duties as assigned. This is a hybrid role, and the incumbent will work on site and remotely. All full‑time and part‑time CUNY staff are expected to work in‑person at their campus office 80% of their work time. This hybrid work schedule is subject to change.

MINIMUM QUALIFICATIONS

Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

Preferred Qualifications: A bachelor’s degree or be a full‑time student enrolled at a CUNY college. Interest in STEM education. Experience in budgeting; managing and sharing data with team (Excel, Google Workplace, Dropbox, Workday, etc.). Exceptional organization skills and strong attention to detail. Self‑motivation to start new projects that are aligned with the Initiative’s vision. Ability to communicate and work well with teams in multi‑faced projects. Professional and welcoming attitude with eagerness to assist students, staff, and guests in the Initiative.

COMPENSATION

$21.24 per hour

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax‑Deferred Savings Plans. Part‑time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

JOB CLOSING DATE

Open until filled

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID: 32291 Location: Graduate Center Job Type: Part‑Time #J-18808-Ljbffr City University of New York