Bilingual Administrative Assistant

Job Description

Job Description

Kimel Psychological Services | Bilingual Administrative Assistant (Spanish/English) 

Greenwood Village, CO · Part-Time W-2

Join a Practice That Puts Employees First

At Kimel Psychological Services (KPS), we believe exceptional client care begins with exceptional administrative support. Our administrative team is the heart of our practice, ensuring that families receive compassionate, efficient, and professional service from their very first contact with our clinic.

We are seeking a highly organized, detail-oriented, and personable Spanish-speaking (and excellent English-speaking) Bilingual Administrative Assistant to join our growing practice. This position is ideal for someone who enjoys helping others, thrives in a collaborative environment, and wants to make a meaningful impact in the lives of children, adults, and families seeking psychological services.

Our team is supportive, intellectually stimulating, collaborative, and deeply committed to serving neurodiverse individuals and their families. We value professionalism, cultural humility, flexibility, and a genuine passion for helping others.

About Kimel Psychological Services

Kimel Psychological Services is a group psychology practice that specializes in psychological evaluations and therapy for children, adolescents, and adults with developmental disabilities, learning differences, ADHD, giftedness, twice-exceptional profiles, and mood disorders.

We provide culturally sensitive, evidence-based services across Medicaid, Medicare, and private-pay populations. Our evaluations assess cognitive and intellectual abilities, academic achievement, attention disorders, emotional functioning, fetal substance exposure, head injury, autism spectrum disorder, and other developmental disabilities.

We serve clients from ages 1 through adulthood throughout the Denver Metro area and surrounding communities. Our team is collaborative, supportive, and genuinely invested in helping one another grow professionally. KPS is proud to be a woman- and minority-owned practice committed to providing culturally responsive care to the diverse communities we serve.

What You’ll Do

Client Communication & Scheduling

• 
  Serve as a welcoming first point of contact for clients and families
• Respond promptly and professionally to phone calls, emails, and faxes
• Conduct intake calls and answer questions regarding clinic services
• Schedule appointments and manage clinician calendars
• Coordinate room usage and scheduling logistics
• Provide support to Spanish-speaking families throughout the intake and scheduling process

Administrative Operations

• 
  Verify insurance coverage and benefits
• Assist with private-pay and insurance billing processes
• Initiate appointment reminders and follow-up communications
• Maintain accurate client records within our electronic medical record system
• Scan, upload, organize, and shred client documentation
• Ensure compliance with HIPAA and confidentiality requirements
• Help organize toys and clinic materials and keep the space tidy

Practice Support & Collaboration

• 
  Work closely with the primary administrative assistant and clinical team
• Help maintain an organized, professional, and welcoming office environment
• Monitor administrative processes to ensure efficiency and quality
• Participate in staff engagement events and team-building activities
• Contribute ideas that help improve client experience and practice operations

What We Offer

Competitive Compensation

• 
  W2 competitive hourly pay ($21-28/hour) based on experience, qualifications, and bilingual proficiency. 

Collaborative Atmosphere

• 
  Monthly staff engagement events and ongoing professional development
• A collaborative, inclusive, and genuinely supportive team culture
• Very nice location- close access to restaurants and shopping areas (for breaks)

Who We’re Looking For

Required

• 
  Fluent Spanish and English language skills (spoken and written)
• Strong empathy skills for working with complex families with high needs
• Minimum of one year of administrative experience in a healthcare, mental health, medical, educational, or related setting
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency with computers and technology, including Google Workspace
• Ability to learn and navigate electronic medical record and billing systems
• Commitment to professionalism, confidentiality, and excellent customer service
• Ability to work independently and effectively with culturally, linguistically, ethnically, and economically diverse families, using systems that are already set in place
• Commitment to remaining with the practice for at least two years
• The ability to work in-office a minimum of two days per week

Preferred

• 
  Bachelor's degree or higher
• Experience working in a psychology, healthcare, or developmental disabilities setting
• Experience with Therapy Appointment, Office Ally, Medicaid billing systems, or similar healthcare software.
• Familiarity with insurance verification and healthcare billing procedures
• Passion for supporting culturally and economically diverse neurodiverse individuals and Spanish-speaking families

Schedule

• 
  Part-time position, approximately 2-3 days per week, with potential for additional hours as the practice grows.
• Position includes a combination of in-office and remote work after training is completed.

How to Apply

We would love to hear from you. Please send your resume and a cover letter of interest to View email address on ziprecruiter.com with "Bilingual Administrative Assistant" in the subject line.  In your letter, please describe your experience working with Spanish-speaking families and how your background aligns with the qualifications listed above. You may also call or text Dr. Lila Kimel directly at View phone number on ziprecruiter.com with any questions. 

Kimel Psychological Services is a minority- and woman-owned practice committed to diversity, equity, inclusion, and culturally responsive care. We encourage applicants from diverse backgrounds and experiences to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other legally protected status.