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Office Administrator

Full-time

Paszkiewicz Reporting & Records Retrieval

Remote

Office Administrator   

Location : Glen Carbon, IL

Reports To: HR Manager

Hours: 40 hours per week

On-site position 

Position Summary  

The Office Administrator supports daily office operations, HR processes, and employee engagement activities. This role ensures smooth administrative workflow and a welcoming environment for employees and visitors. 

Key Responsibilities  

HR Support   


  • Support the HR Manager with administrative tasks, HR initiatives, and employee communications.


  • Monitor the HR inbox and escalate urgent matters appropriately.


  • Assist with benefit administration, including enrollment communication, invoice processing, and employee inquiries.


  • Maintain and update employee data in the HRIS, including demographics, compensation, deductions, and tax information. 

Onboarding & Employee Experience


  • Set up new employee workspaces and coordinate IT equipment setup.


  • Organize first-day and first-week welcome activities.


  • Manage new hire paperwork and onboarding tasks.


  • Assist with employee engagement programs, including service awards, holiday events, and special projects. 

  Office & Administrative Operations   


  • Maintain office areas and coordinate service providers as needed.

  • Take and track management meeting minutes.

  • Track HPT and other administrative logs.


  • Issue inclement weather announcements.


  • Ensure the office is properly closed at the end of each day. 

Front Desk & General Support   


  • Cover the front desk during the receptionist’s lunch break.


  • Coordinate anniversary lunches and track employee birthdays.


  • Maintain organized records and filing systems.


  • Perform other duties as assigned. 

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Vacancy posted 23 hours ago
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