Receptionist

Job Description

Job Description

We are looking for a detail-oriented and organized Receptionist to support daily front desk operations for an IT software company in Exton, Pennsylvania. This contract opportunity with permanent potential is ideal for someone who enjoys creating a welcoming office environment while managing administrative tasks with accuracy and efficiency. The position offers a part-time schedule and requires strong communication skills, attention to detail, and confidence using standard office software.

Responsibilities:

• Welcome visitors, provide front desk support, and ensure a positive first impression for employees, candidates, and guests.

• Answer and direct incoming calls, respond to general inquiries, and route messages to the appropriate team members in a timely manner.

• Perform data entry tasks accurately and maintain organized records, files, and administrative documentation.

• Use Microsoft Office tools, including Excel, to update spreadsheets, track information, and support routine office reporting needs.

• Coordinate day-to-day reception activities while helping maintain an orderly and efficient office setting.

• Assist with scheduling, general administrative duties, and other clerical support tasks as needed across the office.

• Support part-time onsite coverage during the established weekly schedule, with flexibility for three to four days per week.

• Contribute to smooth office operations by handling basic administrative requests and prioritizing multiple tasks effectively. 

• Previous experience in a receptionist, front desk, or administrative support position.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with Microsoft Office, including Excel and other standard business applications.
• Solid basic office skills, including phone etiquette, document handling, and general clerical support.
• Clear verbal and written communication skills with a detail-oriented and courteous approach.
• Ability to manage multiple responsibilities in a fast-paced office environment.
• Reliable attendance and availability to work onsite for a 24 to 32 hour weekly schedule.