Executive Administrative Assistant

Description Summary of Job Dynabrade is seeking a highly organized and proactive Executive Assistant to support our President & CEO and the Executive management team. The role is critical to ensuring seamless daily operations within a fast-paced manufacturing and global sales environment. The Executive Assistant will manage multiple schedules, coordinate strategic projects, and serve as a key communication link between executives, internal departments, and external partners. Why Join Dynabrade? Play a key role in supporting a global industry leader. Collaborative culture focused on innovation and continuous improvement. Competitive salary, benefits, and growth opportunities. Essential Duties and Responsibilities Regular tasks performed and outcomes to be accomplished on the job. Other duties may be assigned. Executive Support Manage and optimize executive calendars, meetings, and travel arrangements. Prepare and edit correspondence, spreadsheets, reports, presentations, and briefing materials. Anticipate executive needs and proactively manage tasks. Handle confidential company information with discretion. Cross-Department Coordination Facilitate communication between executives and departments. Support initiatives related to product launches, trade shows, and organizational priorities. Assist with gathering information for KPIs and leadership metrics and preparing related reports and presentations. Project & Meeting Management Coordinate leadership meetings, offsite sessions, and events. Prepare agendas, compile materials, and track action items. Support cross-functional projects and deadlines. Customer & Partner Interaction Serve as a point of contact for distributors, vendors, and partners. Coordinate visits and tours for customers and business partners. Ensure visitors experience Dynabrade's culture of quality and innovation. Operational & Administrative Excellence Maintain organized systems for documentation and workflows. Assist with preparations for trade shows and corporate events. Identify opportunities to improve processes and efficiency. Requirements Knowledge, Skills and Abilities Bachelor's degree preferred; equivalent experience considered. 3-5 years of executive-level support experience, ideally in manufacturing or B2B. Experience supporting senior leaders and cross-functional teams. Exceptional organizational and communication skills. Proficient in Microsoft Office, Google, and AI collaboration tools. Ability to manage multiple concurrent projects and priorities. Professional, resourceful, and customer-service oriented. Flexible team player, willing to adapt to change and unafraid of challenges Familiarity with ERP/CRM systems is a plus. Physical Job Requirements and Work Environment On-site at Dynabrade's Clarence, NY facility. Ability to support extended hours during peak periods or events. Occasional support for companywide meetings and visiting customers. Use of hearing protection, eye protection and safety shoes required. Hearing and eye protection provided. Safety shoes and prescription safety eyewear covered by reimbursement program. #J-18808-Ljbffr Dynabrade