AP ADMINISTRATIVE ASSISTANT - Part-time

Job Title

Accounts Payable Administrative Assistant

Position Summary

The Accounts Payable Administrative Assistant provides administrative and clerical support to the Accounts Payable department. The role focuses on helping the AP team maintain accurate records, process invoices, and support daily office operations. Part-time in the office 20-28 hours per week.

Supervision and Direction

The Accounts Payable Administrative Assistant reports to the Accounts Payable Manager and performs assigned responsibilities under general supervision, following established departmental policies and procedures.

Benefits

We offer full medical, dental, and vision insurance, a 401(k) with company match, and paid leave.

Equal Opportunity Statement

TM Associates Management, Inc. is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. We are also committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants who require accommodation during the application process.

Qualifications

• High school diploma or equivalent
• 13 years of accounts payable or administrative experience
• Knowledge of utility processes and operations
• Yardi software experience
• Comprehensive knowledge of Microsoft Office Suite, with specialization in Excel
• Strong attention to detail with exceptional organizational, communication, and problem-solving abilities, and customer relationship skills
• Skilled in managing confidential data with exceptional attention to detail and precision under tight deadlines

Duties and Responsibilities

• Coordinate the timely receipt, sorting, and distribution of incoming invoices and mail.
• Scan, file, and organize AP documents electronically and physically
• Work directly with utility vendors to update account and billing information
• Contribute to special projects and initiatives as directed by management