Payroll Assistant

Payroll Administrator

Pay Rate: $20 - $24 / hour

Duration: 12 Months - Temp to Perm Potential

Work Mode: Onsite

Location: St. Charles, IL

Monday thru Friday 8am to 5pm

Responsibilities:

• Administer payroll for a large corporation with multiple federal identification numbers, multi-jurisdictional states, and localities.
• Execute and validate weekly and bi-weekly gross to net pay calculations.
• Ensure timely and accurate distribution of pay and deductions.
• Administer benefit programs including enrollment, claims resolution, change reporting, and invoice approval.
• Process, review, audit, and balance weekly and bi-weekly payroll transactions.
• Maintain and review ACA information to comply with regulations and prepare annual forms.
• Assist and review monthly, quarterly, and annual federal, state, and local tax filings.
• Coordinate with accounting to reconcile General Ledger and other accounts.
• Respond to payroll inquiries from human resources and management.
• Consult with and advise human resources on insurance and 401(k) eligibility.
• Develop census data and provide to broker; make recommendations to Director.
• Coordinate yearly Open Enrollment Meetings and process changes with deadlines.
• Calculate employee payroll insurance deductions and notify the payroll company of changes.
• Review and analyze changes to state and federal laws pertaining to benefits.
• Contribute to and help maintain the HRIS system.
• Review/audit employee change requests and respond to external correspondence.
• Maintain 100% confidentiality and professionalism with payroll and personnel information.

Requirements:

• Minimum 5 years of experience processing payroll and benefits administration for multi-jurisdictional states.
• Minimum 5 years of experience using ADP Workforce Now.
• Bachelor's degree in business or accounting preferred.
• Extremely organized, detail-oriented, and able to work in a fast-paced environment.
• Strong analytical skills and attention to detail required.
• Highly proficient with computers and technology, including Word, Excel, PowerPoint, Teams, and Outlook.
• Internet savvy with the ability to manage employee benefits changes on multiple carrier websites.
• Physical ability to use hands to fingers, reach, climb stairs, walk, sit for long periods, talk, and hear.

Preferred Skills:

• Experience with payroll processing in ADP Workforce Now.
• Knowledge of payroll taxes (federal, state, and local).
• Experience with quarter-end and year-end processes.
• Ability to handle amendments and corrections, including prior period adjustments.
• Familiarity with compliance and overall payroll operations.