Senior Administrative Assistant

Senior Administrative AssistantEmbry-Riddle Aeronautical University marks its Centennial, celebrating 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ — and a worldwide network spanning nearly 120 global locations — Embry-Riddle stands as the world's largest aviation and aerospace university.For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery.As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.The OpportunityThe Senior Administrative Assistant is responsible for managing the administrative operations of the Controller's Office and providing support to the Office of the Senior Vice President and Chief Financial Officer, as needed. This role coordinates daily administrative activities, manages communications, and supports a variety of projects and initiatives. This position reports to the Vice President and University Controller and requires a high level of organization, professionalism, initiative, and discretion.Key ResponsibilitiesCoordinate and manage calendars, meetings, and related logisticsProvide administrative and project support, including research and coordination of special initiativesPrepare, proofread, and edit correspondence, reports, and presentations for accuracy and completenessCommunicate effectively with internal and external stakeholdersCoordinate events and meetings, including agendas, materials, and catering arrangementsManage office operations, including ordering and maintaining suppliesProcess purchase requisitions, bid waivers, and change ordersAssist with onboarding activities for new team membersCoordinate travel arrangements, expense reporting, and purchasing card reconciliationsTrack and follow up on tasks and projects to ensure deadlines are metAttend meetings, document proceedings, and follow up on action items as neededThis role is a part-time position working approximately 20–30 hours per week and is an in-person role located in Daytona Beach, Florida.Perks Await You at Embry-Riddle!Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you!Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.QualificationsCertificate, diploma, or degree (6-18 months post-high school) in business, accounting, or a related field3-5 years of administrative experienceStrong organizational, time-management, and multitasking skillsExcellent written and verbal communication skillsDemonstrated editing and proofreading abilitiesStrong attention to detail and accuracyAbility to work independently, take initiative, and exercise sound judgmentDemonstrated ability to handle highly sensitive and confidential information with discretion, professionalism, and sound judgmentProficiency in Microsoft Office; experience with Workday preferredAbility to manage multiple priorities and meet deadlines in a fast-paced environmentStrong interpersonal skills with the ability to interact effectively with students, faculty, staff, and visitorsWork Environment & ExpectationsTypical office environmentMinimal work outside standard business hoursMinimal travel may be requiredApplication process/requirementsTo submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311378. Please attach all relevant materials to your application when you apply online. Complete submissions include:Cover letterFull ResumeContact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.