Executive Assistant

Job Title Admin Assistant Location Plano, TX Schedule Hybrid Schedule requirement of a minimum of 3 days per week- onsite day 1. May need to be onsite up to 5 days a week Start Month- August Candidate will not be required to Pay for parking. Position Summary Admin Assistant needed to support Authentications Technology Exc. in Plano TX. They will work closely with the Business Support Manager/COO to ensure that the executive and organization are being fully supported. Principal Duties Are Managing the schedule and calendar of B2 executive, including meetings, telepresence, conference rooms and travel; scheduling staff events; coordinating and responding to correspondence and requests from internal and external groups; typing memoranda and correspondence as well as taking meeting notes and takeaways for executives; maintenance of accurate records; preparing expense reimbursement ordering supplies & access requests, communications to the teams, etc. and other related administrative duties. Primary Skill-Microsoft Outlook Required Qualifications 3 years administrative support or project management experience. Excellent organizational skills with a keen ability to prioritize daily tasks with project work as well as ad hoc requests. Proficiency in using Microsoft Word, Excel and PowerPoint as well as the technology needed to facilitate meetings and share documents with senior leaders and support partners (Telepresence, WebEx, SharePoint, etc.) Excellent attention to detail, self-motivated, and able to work with high degree of independence, filling in gaps where needed. Strong written and verbal communication skills. Strong collaboration and partnering skills; ability to work across functions and processes with partners across the enterprise. Professional integrity, confidentiality and team focus are essential. Knowledgeable of client's business lines, operations, organizational structure, etc. The Administrative Assistant should be resourceful and able to work autonomously across a complex organization structure. Must be able to be adaptable and work well with people with different interpersonal style Ability to maintain a very organized desk and be adaptable to daily change as well as ability to prioritize tasks Must have prior work or current work experience as a Senior Administrative Assistant Demonstrated ability in either current or prior positions to interact with senior level executives Understanding of managing executive calendar and prioritizing activities, ideally with prior experience in communicating with other executives and their support staff Ability to work independently, multitask, manage time wisely; handle confidential and sensitive material with highest degree of integrity Strong executive presence; superior interpersonal communications skills Ability to multi-task in an urgent and deadline-driven environment Must demonstrate accuracy & thoroughness and monitor own work to ensure quality Excellent attention to detail and organizational skills Proactive attitude with ability to stay focused and maximize time efficiently Enthusiasm, patience, and positive attitude are a must