Associate Project Manager

Req ID: 491501

BASIC PURPOSE: Work under the direction of the Project Management (PM) team to support planning, procurement, financial control, utility coordination, and execution of design-build projects for alternative fueling facilities, including CNG, EV (NEVI), RNG, and Hydrogen. The position collaborates with internal and external stakeholders to help deliver projects within scope, budget, and schedule; maintain accurate project financials and reporting; procurement and invoicing; utility coordination and provide SAP support throughout project life cycles.

MAJOR RESPONSIBILITIES:
PROJECT FINANCIAL MONITORING AND REPORTING
• Serve as a key liaison between project teams, vendors, and accounting by overseeing SAP Procurement transactions, equipment purchasing, invoice management, financial forecasting, and contract Change Order administration, to support the PM team.
• Utilize SAP data to establish, maintain and monitor project financial structures, including WBS elements, cost centers, purchase orders, budgets, commitments, actual costs and forecasts.
• Generate and analyze SAP reports to identify budget risks, procurement issues, cost overruns, and invoice discrepancies.
• Maintain project controls and financial reporting mechanisms, including internal controls, revenue and excess liability reporting, cost-to-date versus original budget tracking, and monthly financial overview reports.
• Review project budgets, including accounts receivable, accounts payable, committed costs, forecasted costs, and SAP vendor payment status.
• Coordinate and resolve project financials, procurement, and vendor payment inquiries through designated PM channels, collaborating with project teams, vendors, accounting, and procurement.

PROCUREMENT AND ACCOUNTS PAYABLE
• Receive, generate, and process supplier quotes, statements of work, proposals, and other procurement documentation; route documents for review and approval to generate POs
• Coordinate with PMs, Accounting, Fixed Assets, Procurement, and vendors to ensure accurate coding, timely POs issuance, invoice processing, and vendor payment.
• Assist with review of pricing, taxes, scope, and terms and conditions for POs and vendor agreements.
• Prepare open POs and invoice reconciliation reports; verify outstanding POs balances and retention.
• Support new vendor onboarding in SAP and coordinate with Procurement buyers.

UTILITY COORDINATION AND EV INFRASTRUCTURE DEVELOPMENT 
• Serve as the primary utility coordination resource to support Love’s NEVI EV program.
• Coordinate with electric utilities, utility engineering teams, utility account representatives and internal stakeholders to ascertain utility specifications and service timelines critical to project execution. 
• Track utility application milestones, by coordinating utility specifications, design approvals, agreements, and payments to ensure alignment with energization schedules.
• Act as a liaison between utilities and internal/external teams to facilitate the execution of utility agreements, easements, and payments while ensuring project designs align with utility design and specifications. 
• Maintain documentation of utility correspondence, load studies, design approvals, and assist with utility payments.

PROJECT INVOICING AND ACCOUNTS RECEIVABLE
• Prepare and update project pay applications (AIA), schedules of values (SOVs) customer and DOT invoices, and supporting billing documentation to ensure accurate and timely project invoices.
• Manage invoicing and accounts receivable processes by coordinating with PMs, vendors, and customers to track outstanding invoices, ensure timely billing, maintain accurate payment records, and obtain conditional and unconditional lien waivers.

PROJECT COORDINATION, COMMUNICATION, AND EXECUTION
• Work with internal and external stakeholders to execute assigned projects within approved scope, budget, and timeframes.
• Schedule and support meetings with customers, owners, subcontractors, engineers, and other stakeholders.
• Serve as a coordination point for project communications and support regular customer updates.
• Assist PMs with monthly reports, schedules, and updates for internal and external stakeholders.
• Ensure project documentation in Procore is current, complete, and distributed to appropriate subcontractors and vendors.
• Support project closeout by assembling and maintaining required documentation, including lien releases, warranties, commissioning and inspection reports, punch list completion records, O&M manuals and owner deliverables.
• Perform special projects and other duties as assigned.

EDUCATION AND EXPERIENCE:
EDUCATION
• High school diploma or equivalent required.
• Four-year bachelor’s degree in engineering, project management, construction management, business, or related field required.
EXPERIENCE:
• One to three years of relevant experience in project coordination or project management involving construction, utilities, facilities, oil and gas, procurement, or project financial management.
• Experience supporting multifaceted projects that include technical, commercial, schedule, and financial responsibilities.
• SAP and Procore experience preferred.

SKILLS AND PHYSICAL DEMANDS:
SKILLS
• SAP financial and procurement proficiency, including ability to dive into SAP issues for POs, costs, and financials.
• Experience coordinating with utility companies, EV charging infrastructure or utility interconnects is preferred.
• Advanced proficiency with Microsoft Excel, proficiency with Word, PowerPoint, Outlook, Adobe Acrobat, and Microsoft Project.
• Knowledge of project controls principles related to budgeting, scheduling, tracking actual and committed costs, change control, forecasting, invoicing, and financial reporting.
• Financial aptitude and the ability to investigate variances, explain project financials, and drive issues to resolution.
• Excellent written and verbal communication, negotiation, active listening, and time-management skills.
• Detail-oriented, highly organized, and able to prioritize, multitask, and make sound decisions under pressure and strict deadlines.
• Self-starter with strong initiative and the ability to coordinate teams and stakeholders toward shared tasks, goals, and objectives.
• Ability to build and maintain positive, cooperative, team-oriented relationships with coworkers, supervisors, managers, customers, business units, service organizations, vendors, and other stakeholders.
• Ability to compose professional emails, letters, reports, meeting minutes, and other project documentation.
TYPICAL PHYSICAL DEMANDS
• Travel may be required, up to approximately 10%.
• Requires prolonged sitting, with some bending and stooping.
• Occasional lifting up to 25 pounds.
• Manual dexterity sufficient to operate a computer keyboard and calculator.
• Requires normal range of hearing and vision

Our Culture: 

Fueling customers' journeys since 1964, innovation leads the way for this family-owned and operated business headquartered in Oklahoma City. With nearly 40,000 team members, travel stops are the core business along with products and services that provide value for professional drivers, fleets, traveling public, RVers, alternative energy and wholesale fuel customers. Giving back to communities and an inclusive workplace are hallmarks of the award-winning culture.

Love's is an Equal Opportunity Employer. Veterans encouraged to apply.