Secretary 1

Secretary 1

Recruitment # 260520-6976CL-001

Location East Lyme, CT

Date Opened 5/27/2026 2:00:00 PM

Salary $50,475 - $66,229/year (*New State employees start at minimum)

Job Type Open to the Public

Close Date 6/5/2026 11:59:00 PM

Go Back Apply View Benefits (

• Introduction

Are you looking to take the next step in your career? If so, please read on to learn more about this exciting opportunity!

The State of Connecticut, Department of Correction ( (DOC) is seeking highly motivated and experienced individual to join our team as Secretary 1 ( in the Health Servies Unit at York Correctional Institution ( in East Lyme, CT.

What We Can Offer You:

• Visit our State Employee Benefits Overview page!

• Professional growth and development opportunities.

• A healthy work/life balance to all employees.

• The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here ( for more information.

Position Highlights:

• Provide administrative support to the Health Services Unit at York Correctional Institution in East Lyme, CT.

• Serve in a full‑time, first‑shift role (Monday–Friday, 8:00 AM–4:30 PM).

• Independently perform a wide range of secretarial and administrative functions requiring knowledge of organizational policies and procedures.

• Deliver clerical and operational support to meet both facility and medical service needs.

Responsibilities:

• Create and distribute staffing schedules for the Mental Health (MH) Department.

• Distribute inmate requests in a timely manner.

• Schedule involuntary medication panel hearings.

• Prepare and submit overtime requests as needed.

• Scan written requests, and create or update orders in the health record system.

• Audit new MH intakes to ensure orders are accurately entered.

• Upload documents to the Electronic Health Record (EHR) system.

• Review and correct timekeeping errors in Kronos.

• Audit records to ensure appropriate therapy orders, medication orders (if applicable), and follow-up orders are in place.

• Compile and report monthly departmental statistics.

• Take and distribute meeting minutes for daily shift changes and departmental meetings.

• Pull and distribute daily appointment lists for the Mental Health Unit.

• Assist with creating departmental memos and other communications.

• Provide general office support, including ordering supplies and handling administrative tasks.

PLEASE NOTE: For more responsibilities, please scroll down to the Examples of Duties Section below.

Our Mission:

The State of Connecticut, Department of Correction (DOC) shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law-abiding and accountable behaviors. Safe and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens and offenders.

The Department of Correction provides comprehensive health care to the offender population that meets a community standard of care, and includes medical, mental health, dental, addiction and ancillary services, in compliance with applicable state and federal laws and consent decrees.

The York Correctional Institution is a high-security facility. It serves as the state's only institution for female offenders. It serves all superior courts in Connecticut and manages all pretrial and sentenced female offenders, whatever their security level.

For an inside look at what it's like to work as an employee for the State of Connecticut, please watch the video below!

Selection Plan

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply ! Need more resources? Visit our Applicant Reference Library ( for additional support throughout the recruitment process.

BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.

• Resume Policy: Per Public Act 21-69 ( , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing View email address on click.appcast.io .

• Salary Calculations : For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

• Note : The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

• Note : This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at .

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Rachel Allsop at View email address on click.appcast.io .

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a full range of secretarial support functions.

EXAMPLES OF DUTIES

Performs a variety of secretarial duties as described in the following areas:

• TYPING:

• Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;

• Proofreads for content;

• Edits using knowledge of grammar, punctuation and spelling.

• FILING:

• Designs office filing systems;

• Organizes and maintains files (including confidential files);

• Maintains, updates and reviews reference materials and manuals.

• CORRESPONDENCE:

• Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.

• REPORT WRITING:

• Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).

• INTERPERSONAL:

• Greets and directs visitors;

• Answers phones and takes messages;

• Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).

• PROCESSING:

• Scans correspondence;

• Pulls and attaches related materials;

• Reviews, routes and prioritizes mail.

• SECRETARY:

• Arranges and coordinates meetings (including space and equipment);

• Writes minutes of meetings, lectures, conferences, etc. from rough draft;

• Takes notes and/or meeting minutes;

• Prepares expense accounts;

• Makes travel arrangements.

• OFFICE MANAGEMENT:

• Maintains an inventory of supplies and equipment;

• Orders supplies when necessary;

• Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);

• Maintains time and attendance records;

Performs related duties as required

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of

• office systems and procedures;

• proper grammar, punctuation and spelling;

• Knowledge of

• business communications;

• business math;

• Skills

• interpersonal skills;

• oral and written communication skills;

• Ability to

• schedule and prioritize office workflow;

• operate office equipment which includes computers, tablets, and other electronic equipment;

• operate office suite software;

• take notes (shorthand, speedwriting or other method acceptable to the supervisor).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.

PREFERRED QUALIFICATIONS

• Experience working in a hospital, urgent care center, clinic or medical office.

• Experience maintaining health records in accordance with HIPAA and other confidential documents.

• Experience with MS Word, creating letters, agendas, memos, and other business communications.

• Experience with MS Excel, creating spreadsheets, utilizing formulas, functions, and filters.

• Experience generating accurate and complete work while under the restraints of a deadline.

• Experience supporting multiple units and leadership roles.

• Experience accurately inputting and managing data and using databases to generate reports.

• Experience maintaining paper and digital files, including organizing, tracking, and storing files.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online