Graduate Medical Education (GME) Manager - Abington Hospital

Graduate Medical Education Manager

The Graduate Medical Education (GME) Manager has oversight and responsibility for all GME centralized and residency processes and program functions in support of Jefferson Health Graduate Medical Education (GME) accredited and sponsored programs, including programs accredited by the ACGME, CODA, and CPME. The GME manager manages all administrative functions for residents and fellows during and after training. This position can also serve as residency coordinator for GME residency programs, as assigned by GME/House Staff office. They assist the Residency Program Director(s) in the planning, development, and execution of policies and procedures related to the educational programs and ensures compliance with external review agencies.

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Possesses advanced knowledge of ACGME and Program Requirements, Common Requirements as well as specialty specific requirements, including policies and procedures.
• Collaborate with GME leaders, Program Directors, and Associate Program directors to develop, plan and execute residency and fellowship programs.
• Manages institutional databases and creates reports for leadership and other internal departments (HR, Security, IT Services, etc).
• Execute all GME administrative functions related to resident and fellow employee and learner roles.
• Support accreditation with processes, reports, oversight, and execution of functions needed to demonstrate compliance with accreditation requirements.
• Provide planning, logistics and oversight of all institutional GME events, including Orientation, Graduation, and other resident and GME professional staff functions.
• Track, reconcile, prepare budgetary requests related to centralized GME budgets and Special Purpose Funds by conforming to Finance guidelines and requirements.
• Monitor and coordinate resident space related to accreditation requirements such as call rooms, work spaces, downtime spaces, and lactation rooms.
• Develop and maintain GME records for residents and fellows during and after training.

Sub-Core Functions (all GME managers assigned Core and Subcore Functions)

• Obtain licenses from the Pennsylvania State Boards of Medicine, Osteopathic Medicine, Podiatry, and Dentistry and interface with these agencies in all matters related to GME licenses and other Board Requirements.
• Track, manage, and approve timekeeping for GME staff, residents, and fellows.
• Track, manage, and execute residents/fellows' activities in HR applications, including LOAs, salary increases, terminations, state dates, and other resident time tracking.
• Monitor and track information entered in New Innovations Software System. Set up institutional evaluations and assessments through NI.
• Responsible for Medical Staff credentialing process for all internal residents/fellows and external rotators.
• Manage visa processes for all residents by becoming facile with the legal and regulatory aspects of resident and fellow visas. Serves as Training Program Liaison for J-1 process for residents/fellows. Process visa related invoices and payments. Provide financial and data reports as required.
• Monitor and track information entered in New Innovations Software System. Set up institutional evaluations and GMEC surveys through NI. Keep documentation current. Track ACGME required centralized processes, i.e. Duty Hours.
• Serve as interim Residency coordinator (see residency coordinator job description) for residency/fellowship programs, as assigned.
• Directs all administrative functions pertaining to residents, fellows, and outside rotators
• Facilitate resident and fellow recruiting.
• Manage, coordinate, and track Faculty Appointments in the appropriate Thomas Jefferson University College.

Competencies (Knowledge, Skills, and Abilities Required)

• Proficient knowledge of Graduate Medical Education residency program coordination process. Proficient knowledge of ACGME Accreditation requirements.
• Excellent organizational skills and the ability to prioritize and manage multiple tasks and projects with careful attention to detail, accuracy, and deadlines.
• Clear, effective communication skills.
• Effective problem-solving and decision-making skills. Able to work collaboratively with GME leadership, Program Directors, and other assigned GME personnel on implementation of processes.
• Proficient in knowledge of licensing process, visas, and ECFMG requirements.
• High level of competency with computers and database management required.

Education & Experience Required

• High School diploma or GED required.
• Bachelor degree preferred.
• Minimum of three years of GME experience preferred, with experience in GME residency coordination and complete familiarity with ACGME accreditation requirements.

Work Shift: Workday Day (United States of America)

Worker Sub Type: Regular

Employee Entity: Abington Memorial Hospital

Primary Location Address: 1200 Old York Road, Abington, Pennsylvania, United States of America