Litigation Administrative Assistant - civil litigation

Litigation Administrative Assistant

Provides administrative and litigation support to attorneys handling civil matters in federal and state courts. This role supports case management, filings, and coordination of legal processes in a fast-paced, deadline-driven environment.

Responsibilities:

• Draft, format, and proofread legal documents for civil litigation matters
• Manage electronic filings in federal and state courts, ensuring accuracy and compliance
• Maintain and organize case files using document management systems (e.g., NetDocuments)
• Track discovery materials and support document production efforts
• Coordinate scheduling for meetings, depositions, and court deadlines
• Assist with trial preparation, billing, and time entry
• Process docketing requests and maintain case calendars

Requirements:

• 3+ years of litigation administrative support experience in civil litigation
• Experience with federal and state court e-filing systems
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with document management systems (e.g., NetDocuments)
• Familiarity with docketing systems (e.g., VisionSQL) and legal billing processes
• Strong organizational, multitasking, and communication skills
• Ability to manage high-volume work in a deadline-driven environment