Administrative Assistant II

Administrative Assistant II

Performs administrative assistant support work of moderate complexity. Essential functions include scheduling meetings and managing calendars in coordination with others; providing logistical support during meetings and events; recording and distributing meeting notes; arranging special events. Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails. Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders. Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials. Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing. Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry. Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally. The University of Pittsburgh is an equal opportunity employer / disability / veteran.